TITLE
Recommendation to adopt Plans and Specifications No. R-6222 for Appian Way between Park Avenue and Nieto Avenue, and Nieto Avenue between Appian Way and Colorado Street project, award the project to and authorize City Manager to execute the contract with Palp, Inc., dba Excel Paving Company, in the amount of $596,252, plus a 15 percent contingency amount of $89,438, if necessary, for a total amount of $685,690, and any necessary amendments thereto except for an increase in the total authorization. (District 3)
DISCUSSION
The infrastructure of Appian Way between Park Avenue and Nieto Avenue, and Nieto Avenue between Appian Way and Colorado Street, is in need of rehabilitation (vicinity map attached). This project has been in the design phase for a number of years, but delayed pending the completion of the Termino Drain Project. The anticipated rehabilitation will consist of replacing damaged curbs, gutters, and removing old asphalt and resurfacing the street with rubberized asphalt, and, installing required accessibility improvements, new pavement markings, traffic striping, and vehicle loop detectors at signalized intersections. A vicinity map is attached.
City Council's adoption of the plans and specifications and award of the contract to the lowest responsible bidder are being recommended concurrently in order to expedite implementation of this project. The project was advertised for bids on March 1, 2011, and bids were opened on March 30, 2011. In addition to placing an advertisement for bids in the Long Beach Press Telegram, bid documents were made available through the City's weblink at, <http://www.PlanetBids.com>, in a continuing effort to increase participation of local businesses, Minority Business Enterprises (MBEs), Women Owned Business Enterprises (WBEs), and Disadvantaged Business Enterprises (DBEs). Bid documents were also sent to several trade publications and plan rooms catering to these groups within the construction industry.
For this bid, 823 firms registered on the website were notified via automatic email notice, including 80 firms located in Long Beach. Thirteen sets of bid documents were purchased by prospective bidders, and 6 bids were received. Of the bidding firms, one is a local business, and one is certified MBE and/or WBE. There were no DBE registered firms that submitted bids. Palp, Inc., dba Excel Paving Company, of Long Beach, CA, has been determined to be the lowest responsible bidder.
In accordance with the California Environmental Quality Act, a Categorical Exemption is being issued for this project.
This matter was reviewed by Deputy City Attorney Linda Trang on March 21, 2011 and by Budget Management Officer Victoria Bell on March 31, 2011.
SUSTAINABILITY
The street will be resurfaced with asphalt containing up to 15 percent recycled material as well as recycled rubber from old tires. It is estimated that up to 3,400 tires will be recycled through the use of rubberized asphalt in this project.
In addition, all of the old asphalt material to be removed under this contract will be recycled into new asphalt or utilized as base material on other street projects. Road base material used on the project will come from recycled concrete, rock, sand, and asphalt, diverting these materials from our landfills.
TIMING CONSIDERATIONS
City Council action on this matter is requested on April 12, 2011 to authorize commencement of this capital improvement project. The project is projected to begin construction in May 2011.
FISCAL IMPACT
Sufficient Gas Tax funds for this project are budgeted in the Gas Tax Street Improvement Fund (SR181) in the Department of Public Works (PW). There is no impact to the General Fund. This project is expected to create 10 additional full-time equivalent (FTE) local jobs.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
MICHAEL P. CONWAY
DIRECTOR OF PUBLIC WORKS
APPROVED:
PATRICK H. WEST
CITY MANAGER