TITLE
Recommendation to adopt resolution authorizing City Manager to execute a contract with Hagemeyer North America, Inc., of Torrance, California (not an MBE, WBE, or SBE), for the purchase of Personal Protective Equipment (PPE) pursuant to the U.S. Communities Government Purchasing Alliance, on the same terms and conditions afforded to the County of Fairfax, Virginia, in an amount not to exceed $75,000 including tax, to be funded by Homeland Security Grant UASI-08. (Citywide)
DISCUSSION
City Council approval is requested authorizing the City Manager to approve the purchase of Personal Protective Equipment (PPE). The PPE will be utilized by the Police Department's Special Weapons and Tactics (SWAT) team, and any and all officers who would be deployed to a Weapons of Mass Destruction (WMD) incident within the City, or deployed for mutual aid.
The Federal Urban Areas Security Initiative (UASI) grant program provides financial assistance to address the unique multi-disciplinary planning, operations, equipment, training and exercise needs of high-threat, high-density urban areas, and assists them in building and sustaining capabilities to prevent, protect against, respond to, and recover from threats or acts of terrorism. The Police Department, through the UASI-08 grant program, is able to procure this PPE.
The City Charter provides an alternative procurement method by permitting the City to purchase or otherwise obtain services, supplies, materials, equipment and labor with other governmental agencies by purchasing under their contracts on a voluntary and selective basis when authorized by a Resolution of the City Council.
After thorough research, the Police Department has selected a cooperative purchase through a U.S. Communities Government Purchasing Alliance contract with Hagemeyer North America, Inc., to purchase PPE. This cooperative purchasing agreement meets the Police Department's requirements. U.S. Communities Government is a non-profit purchasing alliance that pools the purchasing power of public agencies to achieve bulk volume discounts. They competitively solicit products through a lead public agency and provide a purchasing forum for public agencies nationwide.
This matter was reviewed by Deputy City Attorney Amy R. Burton and Budget Management Officer Victoria Bell on July 14, 2010.
TIMING CONSIDERATIONS
City Council action to adopt the attached Resolution is requested on August 10, 2010 to ensure that the PPE is purchased in a timely manner to ensure that the officers are equipped with standard equipment with essential safety features.
FISCAL IMPACT
The cost of this contract is $75,000 including tax, and will be funded by the Homeland Security UASI-08 grant that is currently budgeted in the General Grants Fund (SR 120) in the Police Department (PD).
SUGGESTED ACTION
Approve recommendation.
BODY
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LONG BEACH AUTHORIZING THE CITY MANAGER TO PURCHASE PERSONAL PROTECTIVE EQUIPMENT (PPE) THROUGH THE AGREEMENT BETWEEN FAIRFAX COUNTY, VIRGINIA AND HAGEMEYER NORTH AMERICA, INC.
Respectfully Submitted,
LORI ANN FARRELL
DIRECTOR OF FINANCIAL MANAGEMENT/CFO
JIM McDONNELL
CHIEF OF POLICE
APPROVED:
PATRICK H. WEST
CITY MANAGER