TITLE
Recommendation to authorize City Manager, or designee, to execute all documents necessary to amend Contract No. 35739 with AECOM Technical Services, Inc., of Orange, CA; Contract No. 35769 with Burns & McDonnell Engineering Company, Inc., of Brea, CA; Contract No. 35472 with HNTB Corporation, of Los Angeles, CA; and, Contract No. 35692 with RS&H California, Inc., of Los Angeles, CA, for as-needed planning and design engineering services for various development projects at the Long Beach Airport, to increase the aggregate amount by $3,300,000, for a revised aggregate amount not to exceed $7,300,000. (Districts 4,5)
DISCUSSION
City Council approval is requested to amend Contract No. 35739 with AECOM Technical Services, Inc; Contract No. 35769 with Burns & McDonnell Engineering Company, Inc; Contract No. 35472 with HNTB Corporation; and Contract No. 35692 with RS&H California, Inc., to continue to provide as-needed planning and design engineering services.
On January 21, 2020, the City Council awarded contracts to AECOM Technical Services, Inc. (AECOM); Burns & McDonnell Engineering Company, Inc., (Burns & McDonnell); HNTB Corporation (HNTB); and RS&H California, Inc. (RS&H) as part of its adoption of RFQ AP19-134 for as-needed planning and design engineering services for various development projects at the Long Beach Airport (Airport), in an aggregate amount not to exceed $4,000,000, for a period of two years, with the option to renew for three additional one-year periods.
Since the contracts were awarded, engineering design services have been completed for various projects, including the construction of Taxiway E and the reconstruction of Taxiway L, one of the Airport’s largest airfield projects. These firms performed various engineering studies and evaluations, planning and design, and other related engineering services. Additional aggregate contract authority of $3,300,000 for engineering design services is now needed for planned projects for 2023, including the realignment and reconstruction of Taxiway F, an Airport Improvement Program (AIP) grant-eligible airfield project, which represents $1,800,000 of the request. The remaining $1,500,000 is needed for various smaller projects, including the North Concourse energy efficiency assessment, parking area refurbishments, and smaller airfield re-pavement and drainage improvement needs.
These are on-call contracts. Work is performed based on individual work orders issued by the Airport and does not include a guaranteed minimum payment or retainer fee. Payment to the consultants will be based on the number of work orders issued by the Airport and completed by the consultants. Under these on-call contracts, the maximum aggregate dollar amount that can be issued in work orders shall not exceed $7,300,000. As other individual projects are identified, work orders for each project will be issued at the discretion of the Airport and will be funded from the source identified for each particular project. It is anticipated that the Airport will return to the City Council at a future date for additional contract authority for the last contract renewal periods.
This matter was reviewed by Principal Deputy City Attorney Richard F. Anthony and Purchasing Agent Michelle Wilson on January 20, 2023, and by Budget Operations and Development Officer Rhutu Amin Gharib on January 26, 2023.
TIMING CONSIDERATIONS
City Council action to amend Contract Nos. 35739, 35769, 35472, and 35692 is requested on February 14, 2023, to maintain continuous planning and design engineering services for the identified projects and any future as-needed improvements.
FISCAL IMPACT
The requested action increases the Contract authority with AECOM Technical Services, Inc.; Burns & McDonnell Engineering Company, Inc; HNTB Corporation; and RS&H California, Inc., by $3,300,000. The total aggregate amount will not exceed $7,300,000 and will be funded from the sources identified for each project, which may include grants from the Federal Aviation Administration (FAA), revenues from Passenger Facility Charges (PFC), and Airport funds available. Work orders not currently budgeted will only proceed at such time that the City Council has approved appropriation. Each work order will have secured funding prior to the work order being issued to the contractor. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. It is anticipated that the contracts will continue to impact the local job market positively.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
CYNTHIA GUIDRY
DIRECTOR, LONG BEACH AIRPORT
APPROVED:
THOMAS B. MODICA
CITY MANAGER