TITLE
Recommendation to authorize City Manager, or designee, to execute all documents necessary to amend Contract No. 34308 with Safeway Sign Company, of Adelanto, CA, for furnishing and delivering as-needed traffic and custom signs, poles, and related supplies, and extend the contract to June 30, 2021, at the discretion of the City Manager. (Citywide)
DISCUSSION
On July 5, 2016, the City Council awarded a contract to Safeway Sign Company, for providing as-needed traffic and custom signs, poles, and related supplies in an annual amount not to exceed $1,237,000, for a period of two years, with the option to renew for two additional one-year periods. On January 17, 2017, the City Council authorized an amendment to increase the contract by $800,000, for a new total contract amount not to exceed $3,274,000. The contract is set to expire on June 29, 2020.
City Council approval is requested to execute an amendment to Contract No. 34308 with Safeway Sign Company, to renew the contract for an additional one-year period through June 30, 2021, with no funds added, to continue purchasing essential as-needed traffic and custom signs, poles, and related supplies. The contract extension will provide adequate time to complete a formal solicitation in accordance with procurement policies.
This matter was reviewed by Deputy City Attorney Amy R. Webber on June 26, 2020, Deputy Finance Director Sandy Tsang-Palmer on June 22, 2020, and by Budget Management Officer Rhutu Amin Gharib on June 29, 2020.
TIMING CONSIDERATIONS
City Council action to amend Contract No. 34308 is requested on July 14, 2020, to ensure there is no interruption to services.
FISCAL IMPACT
The total contract cost will not exceed the previously authorized amount of $3,274,000. Sufficient appropriation is budgeted in the General Fund Group in the Public Works Department and the Parks, Recreation, and Marine Department. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. There is no local job impact associated with this recommendation.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
JOHN GROSS
DIRECTOR OF FINANCIAL MANAGEMENT
APPROVED:
THOMAS B. MODICA
CITY MANAGER