TITLE
WITHDRAWN
Recommendation to adopt Plans and Specifications No. R-6909 for the Ocean Boulevard Erosion and Enhancement Project, Phase 2, award the contract to; and authorize City Manager to execute the contract with Minako America, dba Minco Construction, in an estimated amount of $4,691,260 plus a 10 percent contingency amount of $469,126, if necessary and subject to funding availability, for a total not to exceed $5,160,386, and any amendments thereto. (District 3)
DISCUSSION
A Bluff Erosion and Enhancement Master Plan (Master Plan) was developed through a community input process and completed in 2000. The Master Plan identified a 4,000 linear-foot bluff area adjacent to Ocean Boulevard (from 20th to 36th Place) that requires significant erosion control improvements. Due to funding constraints, the project was divided into two phases. Construction of the Phase 1 Project was completed in 2012, which stabilized the area between Redondo Avenue and 36th Place using soil-nailing technology. The current Project (Phase 2) consists primarily of stabilizing the bluffs with similar soil-nailing technology, but also includes additional landscaping, including planter pockets. A new irrigation system, sidewalk repairs, and new hand rails, similar to the existing ones, will also be installed.
The City Council’s adoption of the plans and specifications, and award of the contract to the lowest responsible bidder are being recommended concurrently in order to implement the project. The project was advertised for bids on January 26, 2013, and bids were opened on February 27, 2013. In addition to placing an advertisement for bids in the Long Beach Press Telegram, bid documents were made available through the City’s weblink at, http://www.PlanetBids.com <http://www.planetbids.com/> in a continuing effort to increase participation of local businesses, Minority Business Enterprises (MBEs), Women Owned Business Enterprises (WBEs), and Disadvantaged Business Enterprises (DBEs).
For this bid, 1,145 firms that are registered on the website were notified of the bid opportunity via email notice, including 129 located in Long Beach. Prospective bidders downloaded fifty-three sets of bid documents, and three bids were received. Of the bidding firms, none were local businesses, MBE, WBE, or DBE-registered firms. Minako America, dba Minco Construction, of Gardena, California, has been determined to be the lowest responsible bidder.
In accordance with the California Environmental Quality Act, Categorical Exemption 48-10 has been issued for this project. Also, local action by the Zoning Administrator resulted in a Local Coastal Development Permit 1111-05.
This matter was reviewed by Deputy City Attorney Linda Vu on March 14, 2013 and by Budget Management Officer Victoria Bell on March 11, 2013.
SUSTAINABILITY
The project is designed to protect and mitigate further erosion along the bluff. The proposed landscaping and drip-irrigation system will serve to complement the existing drought-tolerant landscape.
TIMING CONSIDERATIONS
City Council action on this matter is requested on April 2, 2013, to authorize construction of this capital improvement project. Construction is projected to begin in late April 2013.
FISCAL IMPACT
Sufficient funds for this contract award and all project costs are budgeted in the Tidelands Operations Fund (TF 401) in the City Manager Department (CM). There is no impact to the General Fund. This project will create an estimated 50 full-time equivalent (FTE) construction related jobs.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
ARA MALOYAN
ACTING DIRECTOR OF PUBLIC WORKS
GEORGE CHAPJIAN
DIRECTOR OF PARKS, RECREATION AND MARINE
APPROVED:
PATRICK H. WEST
CITY MANAGER