TITLE
Recommendation to adopt resolution authorizing City Manager to execute all documents necessary to allow the City to participate in the California State and Federal Surplus Property Program for a period of three-years with the option to renew for two periods of three-years. (Citywide)
DISCUSSION
The Long Beach Fire Department (LBFD) has participated in the California Federal Surplus Property Program (Program) since 1997. The Program enables the City to procure equipment, tools, vehicles and material for the cost of shipping and handling. The property originates from federal installations throughout the country and allows LBFD, as a public safety agency, to acquire property to augment its equipment and supplies.
The Program is administered through the California Department of General Services, which requires organizations to renew their eligibility every three years. The Program provides surplus property and assesses the receiving agency a service and handling charge for each item, which can be up to 6% of the original acquisition cost or fair market value of the item or $100, whichever is greater.
Surplus property received by the City will be registered in the Department's inventory system and conform to all regulations governing City property. The Program has various restrictions. First, surplus property becomes a permanent asset of the City only after it has been placed into service for twelve months. Second, vehicles and other property costing more than $5,000 become City property after they have been placed into service for eighteen months. Third, surplus property categorized as an "In Perpetuity Item", regardless of the original acquisition cost of the item, remains the property of the Federal Government. Finally, if surplus property is defective, it may be returned within 30 days for a full refund.
This matter was reviewed by Deputy City Attorney Gary Anderson and by Budget Management Officer Victoria Bell on October 25,2007.
TIMING CONSIDERATIONS
City Council action on this matter is requested on November 6, 2007 to facilitate the adoption of a Resolution and execute all documents necessary to allow participation in the Program.
FISCAL IMPACT
The Fire Department will purchase equipment and supplies within its General and Tidelands funds appropriations. Participation in the Program will enable the City to procure equipment and supplies at substantial savings.
SUGGESTED ACTION
Approve recommendation.
BODY
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LONG BEACH PROVIDING FOR THE PARTICIPATION OF THE CITY IN A FEDERAL SURPLUS PROPERTY PROGRAM AND AUTHORIZING THE CITY MANAGER TO ACT FOR THE CITY AND EXECUTE ALL NECESSARY CONTRACTS AND DOCUMENTS ON BEHALF OF THE CITY
Respectfully Submitted,
NAME David W. Ellis |
APPROVED: |
TITLE Fire Chief |
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Patrick H. West |
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CITY MANAGER |