TITLE
Recommendation to adopt resolution authorizing City Manager to execute a contract and any amendments thereto with Dooley Enterprises, Inc., for the purchase of factory loaded ammunition for officer training and qualification shoots, in an amount not to exceed the estimated amount of $354,000 plus a 10 percent contingency if necessary and if funds are available, for a period of one year, with the option to renew for two additional one-year periods, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is being requested to enter into a contract to purchase ammunition manufactured by Winchester for training and shooting qualification requirements for the City's police officers. Dooley Enterprises, Inc., is the sole authorized distributor of Winchester's factory-loaded ammunition in Southern California. The original contract entered into on August 24,2004 was for $250,000 with renewal options that have expired.
Due to rising costs in brass and copper and the increase in shooting qualification requirements for police officer training, the Police Department is requesting $354,000 for their annual amount.
The Police Department has standardized their training rounds and premium duty rounds with Winchester's factory-loaded ammunition. Winchester goes to great lengths to ensure their training and duty rounds are identical. Standardization is necessary in handling a lethal weapon, where performance and accuracy are critical.
City Charter Section 1801 requires that contracts for City purchases be awarded to the lowest responsible bidder after a competitive bid process, but allows for awards without a competitive bid process if accompanied by a Resolution documenting the reason for a sole-source award adopted by City Council. The Purchasing Division contacted Winchester and received verification that Dooley Enterprises, Inc., is the only authorized distributor for this ammunition in Southern California; therefore, a competitive bid process would not serve any useful purpose and would be an unnecessary expenditure of funds.
This matter was reviewed by Deputy City Attorney Amy Burton and Budget Management Officer Victoria Bell on May 20, 2008.
TIMING CONSIDERATIONS
City Council action is requested on June 10, 2008 so that the new contract for delivering factory-loaded ammunition is in place effective May 15, 2008 to secure the proposed contract price.
FISCAL IMPACT
The funds to support the contract are budgeted in the General Fund (GP) of the Police Department (PO). The City will have the option of adding expenditures up to 10 percent (or $35,400) above the contract amount if necessary and if funds are available.
SUGGESTED ACTION
Approve recommendation.
BODY
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LONG BEACH AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH DOOLEY ENTERPRISES, INC., WITHOUT ADVERTISING FOR BIDS, FOR FURNISHING FACTORY-LOADED AMMUNITION FOR A PERIOD OF ONE YEAR IN AN AMOUNT NOT TO EXCEED THE ESTIMATED SUM OF $354,000
Respectfully Submitted,
Lori Ann Farrell
Director of Financial Management/CFO
Anthony Batts
Chief of Police
NAME |
APPROVED: |
TITLE |
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PATRICK H. WEST |
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CITY MANAGER |