TITLE
Recommendation to adopt Plans and Specifications No. R-6867 for the Bluff Erosion Control Improvement at 5th Place, award the project to and authorize City Manager to execute the contract with G. B. Cooke, Inc., in an estimated amount of $276,103, plus a 15 percent contingency amount of $41,415, if necessary, for a total of $317,518 and any amendments thereto. (District 2)
DISCUSSION
A Bluff Erosion and Enhancement Master Plan was developed through a community input process and completed in 2000. This project was one that was recommended in the Master Plan and will restore approximately 55 feet of the bluff at the end of 5th Place to prevent further erosion. There is currently evidence of slope failure, including undermining at the toe of the slope. This project is to stabilize the slope, prevent further erosion, regrade and revegetate the slope.
The work included in this contract will construct new retaining walls, regrade the slope, install erosion control blankets and native plant materials, install irrigation, and restore existing pavement and sidewalk.
City Council's adoption of the plans and specifications and award of the contract to the lowest responsible bidder are being recommended concurrently in order to expedite implementation of this project. The project was advertised for bids on October 14, 2010, and bids were opened on November 10, 2010. In addition to placing an advertisement for bids in the Long Beach Press Telegram, bid documents were made available through the City's weblink at, http://www.PlanetBids.com in a continuing effort to increase participation of local businesses, Minority Business Enterprises (MBEs), Women Owned Business Enterprises (WBEs), and Disadvantaged Business Enterprises (DBEs). Bid documents were also sent to several trade publications and plan rooms catering to these groups within the construction industry.
For this bid, 838 firms registered on the website were notified via automatic email notice including 87 located in Long Beach. Seventeen sets of bid documents were purchased by prospective bidders, and 6 bids were received. Of the bidding firms, one is a local business, and one is an MBE. There were no WBE or DBE registered firms that submitted bids. G. B. Cooke, Inc., of Azusa, California, has been determined to be the lowest responsible bidder.
In accordance with the California Environmental Quality Act, Categorical Exemption CEP 44-10 has been issued for this project. Also, local action by the Zoning Administrator resulted in a Local Coastal Development Permit 0502-29.
This matter was reviewed by Deputy City Attorney Linda Trang on November 17, 2010, and by Acting Budget and Performance Management Bureau Manager Lou Palmer on November 22, 2010.
SUSTAINABILITY
The project has been designed to maintain as much of the existing landscape to protect and mitigate further erosion on the bluff. The native plant materials will serve to complement the existing drought-tolerant landscape and reduce water requirements. The project incorporates directional rotating nozzles for irrigation. The irrigation controller will be programmed to use the least amount of water possible. The use of erosion control blankets will further reduce bluff erosion.
TIMING CONSIDERATIONS
City Council action on this matter is requested on December 14, 2010, to authorize commencement of this capital improvement project. Construction is projected to begin in January 2011 and should take approximately 60 working days.
FISCAL IMPACT
Sufficient funds for this project are budgeted in the Tidelands Fund (TF 401) in the Department of Public Works (PW). There is no impact to the General Fund. This project will create an estimated 15 full-time equivalent (FTE) jobs.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
MICHAEL P. CONWAY
DIRECTOR OF PUBLIC WORKS
PHIL T. HESTER
DIRECTOR OF PARKS, RECREATION AND MARINE
APPROVED:
PATRICK H. WEST
CITY MANAGER