TITLE
Recommendation to adopt Plans and Specifications No. R-6851 for San Gabriel River Bike Trail Improvements, award project to and authorize City Manager to execute all documents necessary to enter into a contract with All American Asphalt, Incorporated, in an estimated amount of $529,090, plus a 10 percent contingency in the amount of $52,909 for a total contract amount of $581,999, and execute any necessary amendments thereto;
Authorize City Manager to execute an agreement, and any necessary amendments thereto, with the City of Seal Beach regarding the construction of improvements to the San Gabriel River Bike Trail by the City of Long Beach on behalf of the City of Seal Beach; and
Increase appropriations in the Capital Projects Fund (CP) in the Department of Public Works (PW) by $200,000. (Districts 3,5)
DISCUSSION
The lower portion of the San Gabriel River bike trail is one of the most heavily used bike trail systems in the area and a vital link to the coastal environment. Being a completely separated trail from vehicular traffic, this trail has become a popular recreational activity for families, especially on the weekends. Unfortunately, this trail is several decades old and is rapidly deteriorating. The bike trail from Carson Street, south to Pacific Coast Highway, was originally installed by the cities of Seal Beach and Long Beach under permits issued by the Los Angeles County Flood Control District. These permits obligate the cities of Seal Beach and Long Beach to maintain the segments of the bike trail lying within their respective city limits. Since the majority of the bike trail lies within the City of Long Beach, the City approached the City of Seal Beach to undertake a joint resurfacing project. The City of Seal Beach concurred and agreed to fund their proportionate share of the project estimated at $200,000, with the City of Long Beach serving as the lead agency to design, bid, award, and construct the needed improvements.
The proposed bike trail improvements will consist primarily of resurfacing the bike trail with asphalt containing recycled rubber, installation of new retroreflective traffic striping and pavement legends, as well as mile-marker/emergency contact signage. Plans have been completed and all required permits from the County of Los Angeles Department of Public Works have been obtained. The project is categorically exempt under the California Environmental Quality Act (CEQA).
City Council's adoption of the plans and specifications, award of the contract to the lowest responsible bidder, and approval of the design and construction agreement are being recommended concurrently in order to expedite implementation of this project. The project was advertised for bids on July 22, 2011, and bids were opened on August 24, 2011. In addition to placing an advertisement for bids in the Long Beach Press Telegram, bid documents were made available through the City's weblink at, <http://www.PlanetBids.com> in a continuing effort to increase participation in local business, Minority Business Enterprises (MBEs), Women Owned Business Enterprises (WBEs), and Disadvantaged Business Enterprises (DBEs). Bid documents were also sent to several trade publications and plan rooms catering to these groups within the construction industry.
For this bid, 397 firms registered on the website were notified via automatic email notice, including 49 firms located in Long Beach. Fourteen sets of bid documents were purchased by prospective bidders, and five bids were received. Of the bidding firms, one was local and none were MBE or WBE. There were no DBE registered firms that submitted bids. All American Asphalt, Incorporated, of Corona, CA, has been determined to be the lowest responsive bidder.
This matter was reviewed by Deputy City Attorney Linda Trang on October 19, 2011 and by Budget Management Officer Victoria Bell on October 24, 2011.
SUSTAINABILITY
The bike trail will be resurfaced with asphalt containing recycled rubber from old tires. It is estimated that up to 6,000 tires will be recycled through the use of rubberized asphalt from this project. In addition, the resurfacing of this bike trail will help sustain the current momentum of increased bike usage both in Long Beach, as well as the surrounding areas as an alternative to fossil fueled vehicles.
TIMING CONSIDERATIONS
City Council action on this matter is requested on November 8, 2011 to authorize commencement of this capital improvement project. Construction is expected to start in early 2012 and take approximately two months to complete.
FISCAL IMPACT
The total estimated project cost, including construction management and inspection, is $687,657. Of that amount, $200,000 will be offset by grant funds awarded to the City of Seal Beach by the Rivers and Mountains Conservancy. Since the $200,000 is not currently budgeted, an appropriation increase in the Capital Projects Fund (CP) in the Department of Public Works (PW) is included in the recommendation.
The City of Long Beach's share of the project expense is supported by $375,000 in Measure R sales tax funding and $112,657 in Transportation Development Act (TDA) grant funding, which are already budgeted. There is no impact to the General Fund. The number of local jobs created by this action is not available at this time and will depend on the number and classification of workers assigned by the contractor at the time the work is initiated.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
MICHAEL P. CONWAY
DIRECTOR OF PUBLIC WORKS
APPROVED:
PATRICK H. WEST
CITY MANAGER