TITLE
Recommendation to authorize City Manager to increase Interim Blanket Purchase Order No. BPPW15000001 with United Storm Water, Inc., of Industry, CA, by $350,000, for a revised total amount not to exceed $700,000; and extend the term through April 30, 2016 or until a new contract is executed, whichever occurs first. (Citywide)
DISCUSSION
City Council approval is requested to increase the existing interim purchase order with United Storm Water, Inc., by $350,000 in order to maintain service until a new agreement is in place. In anticipation of the approaching exceptional storm season, an extension to the term of the agreement is also requested. United Storm Water Inc., has agreed to continue services without a rate increase for the requested interim period.
On September 22, 2009, the City Council authorized the City Manager to execute an agreement with United Storm Water, Inc. (United), with the option for two term renewals that expired on October 31, 2014. United was authorized to perform maintenance on the City of Long Beach’s (City) storm drain system, in order to reduce the discharge of pollutants into the system. Maintenance services included cleaning and repair of pump stations, storm drains, open storm drain channels, catch basins, outfall structures and the inspection of storm drain pipes. As needed, they responded to flooding incidents, removed drain blockages, and repaired pipes and inlets.
The Public Works Department (PW) expended the total authorized amount of this agreement with United before the end of the term (October 31, 2014). An interim blanket purchase order in the amount of $100,000 extended United’s services to January 31, 2015 to allow uninterrupted services of the pump stations throughout the City.
On March 10, 2015, the City Council authorized the City Manager to increase and extend Blanket Purchase Order No. BPPW15000001 through September 30, 2015. PW previously delayed developing the specifications for a new contract, due to changes in the areas of maintenance and pending the results from a pump station assessment. The Department has accepted the assessment results and specifications for a new agreement are being finalized. The City will conduct a new procurement process to replace this agreement prior to its new expiration date of April 30, 2016.
This matter was reviewed by Deputy City Attorney Amy Webber on October 22, 2015, and by Budget Management Officer Victoria Bell on October 26, 2015.
TIMING CONSIDERATIONS
City Council action to extend the term and approve additional spending authority for the interim purchase order is requested on November 17, 2015, so that the City is able to continue to perform storm drain maintenance throughout the City without interruption and respond to the rainy season with its unforeseen incidents.
FISCAL IMPACT
The revised total Purchase Order total will not exceed $700,000. Sufficient funds for this purchase order are budgeted in the General Fund (GF) in the Public Works Department (PW). There is no local job impact associated with this recommendation.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
ARA MALOYAN, PE
DIRECTOR OF PUBLIC WORKS
APPROVED:
PATRICK H. WEST
CITY MANAGER