TITLE
Recommendation to authorize City Manager to execute an agreement with CelPlan Technologies, Inc., to purchase components and install a video camera system along Pine Avenue from Shoreline to 6th Street, in an amount not to exceed $400,000, and increase appropriations in the Redevelopment Fund (RD 224) in the Community Development Department (CD) in the amount of $400,000. (District 2)
DISCUSSION
During the past two years, Long Beach Police Department (Police Department) staff researched the possibility of using video technology as a crime suppression tool. Other cities, including Los Angeles, Chicago and London deployed systems that have successfully impacted criminal activity. The Police Department analysis concluded that use of video camera systems would be most beneficial in parks, near schools, high crime areas and the Downtown Entertainment District along Pine Avenue.
In August 2005, the Long Beach Redevelopment Agency allocated $400,000 for the capital costs related to creation of a video monitoring system along Pine Avenue in the Downtown area. On October 18, 2005, the Police Department presented a report to the City Council on the feasibility of using this technology.
In October 2005, a Request for Proposals (RFP) process was initiated to obtain the services of a qualified company to design, purchase, and install a video monitoring system along Pine Avenue from Shoreline Drive to 6'h Street. The RFP was posted and advertised on the City's bid management system and 87 vendors specializing in security systems were notified; fifteen were Minority-owned Business Enterprises (MBEs), fourteen were Women-owned Business Enterprises
(WBEs) and five were Long Beach businesses.
The RFP document was made available from the Purchasing Division located in City Hall and on the Division's webpage at www.longbeach.gov/purchasing. An announcement was also included in the Purchasing Division's weekly update on Open Bid Opportunities, which is sent to 32 local, minority, and women's groups.
Eight proposals were received and reviewed by a citywide Video Proposal Review Team with members from the ,Police Department, Technology Services Department, City Attorney's Office and Depadment of Financial Management.
Based upon a review of the proposals, oral interviews with the top candidates, and examination of work products from other projects, CelPlan Technologies, Inc. (CelPlan) of Reston, Virginia is recommended to implement this project. CelPlan would partner with Insight Video Net, LLC and Wachter Network Services, LLC to complete this project.
The proposed project will install seventeen video cameras at nine locations along Pine Avenue from Shoreline Drive to 6'h Street. The cameras will be connected using a wireless mesh web. All video signals will be relayed through a backhaul radio system to City Hall, where the signal will be relayed into the City network. The agreement calls for the completion of an entire system, including design, purchase, installation and warranty. CelPlan and its partners have successfully completed similar projects for Detroit, Michigan, Hollywood, Florida, the New York City school district and CalTrans.
The Downtown Long Beach Association (DLBA) has pledged a one-time contribution of $75,000 towards the operating costs of the video monitoring system.
This matter was reviewed by Deputy City Attorney Richard Anthony on May 5, 2006 and
Budget Management Officer David Wodynski on May 8,2006.
TIMING CONSIDERATIONS
City Council action is requested,on May 23, 2006, to maintain the planned completion
date.
FISCAL IMPACT
The cost of this video monitoring system capital (capital costs only) will not exceed $400,000. Sufficient funds have been allocated, but not yet appropriated in the Redevelopment Fund (RD 224) in the Community Development Department (CD) for this expenditure. Therefore, an appropriation increase is included in the recommended action. There will be significant ongoing operational expenses associated with this program, including staffing, utilities, a monitoring location, support equipment, etc.
While exact estimates are not yet available, at least $200,000 in ongoing funding will be required to support this program, most likely in the General Fund, increasing the current structural deficit, and some Tidelands Fund contribution. The DLBA has offered a onetime offset of $75,000 towards operating/staffing costs.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
NAME |
APPROVED: |
TITLE |
|
|
|
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GERALD R. MILLER |
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CITY MANAGER |