TITLE
Recommendation to authorize City Manager to increase Interim Blanket Purchase Order No. BPPW15000001 with United Storm Water, Inc., by $250,000, for a revised total amount not to exceed $350,000; and extend the term through September 30, 2015 or until a new contract is executed, whichever occurs later. (Citywide)
DISCUSSION
On September 22, 2009, City Council authorized the City Manager to execute an agreement with United Storm Water, Inc., with the option for two term renewals that expired on October 31, 2014. United Storm Water, Inc. was authorized to perform maintenance on the City's storm drain system in order to reduce the discharge of pollutants into the system. Maintenance services included cleaning and repair of pump stations, storm drains, open storm drain channels, catch basins, outfall structures and the inspection of storm drain pipes. As needed, they responded to flooding incidences, removed drain blockages and repaired pipes and inlets.
The Public Works Department expended the total authorized amount of this agreement with United Storm Water Inc., before the term end and requested an interim agreement in October of 2014. The Department has delayed developing the specifications for a new contract due to changes in the areas of maintenance and waiting for the results from a pump station assessment, which should be completed by March 31, 2015. Once those results are received, the specifications for a new contract will be complete and put out to bid. In order to maintain service until a new contract is in place, Public Works is requesting that City Council approve an extension to the term of the existing interim purchase order with United Storm Water, Inc. and approve additional authority in the amount of $250,000, for a total of $350,000. United Storm Water Inc., has agreed to continue without a rate increase for the requested interim period.
This matter was reviewed by Deputy City Attorney Linda Vu on February 17, 2015, and by Budget Management Officer Victoria Bell on February 20, 2015.
TIMING CONSIDERATIONS
City Council action to extend the term and approve additional funding to the interim purchase order is requested on March 10, 2015, so that the City is able to continue to perform storm drain maintenance throughout the City without interruption and respond to the rainy season with its unforeseen incidences.
FISCAL IMPACT
The revised total Purchase Order amount will not exceed $350,000. Sufficient funds for this purchase order are budgeted in the General Fund (GF) in the Public Works Department (PW).
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
ARA MALOYAN, PE
DIRECTOR OF PUBLIC WORKS
APPROVED:
PATRICK H. WEST
CITY MANAGER