TITLE
Recommendation to adopt Plans and Specifications No. R-6720 and award contract to Nobest Incorporated, for the annual contract for sidewalk repairs, curb ramps, alleys, local and major street concrete repairs, and related improvements; and authorize City Manager to execute a contract and any amendments thereto with Nobest Incorporated, in an amount not to exceed $8,000,000. (Citywide)
DISCUSSION
This annual contract provides for the repair of sidewalks, alleys, local and major concrete streets, and related improvements, as well as the installation of curb ramps.
The contract was bid with an estimated quantity of work to be done over the 12-month contract period and contains contract language that allows the City to adjust these quantities based on need and budgetary considerations.
The contract provides for an "on-call' arrangement, whereby the contractor will provide the City with a fixed unit price to repair sidewalks, curbs, gutters, alleys, drive approaches and curb ramps. The City will issue to the contractor work orders for specific locations with assigned work to be completed within a specified period. Upon the successful completion of a given work order, additional work orders will be assigned until available funding sources for this type of work have been depleted. The requested action authorizes the extension of the contract for up to two additional one-year terms, if both the City and the contractor agree to the extension, and unit price increases.
Work orders for sidewalk repairs will consist of block locations identified by the City's current inventory list and confirmed by the individual Council District offices as priority locations. Staff anticipates that work orders under this contract will be issued starting mid-January 2008.
Curb ramp locations will be constructed based on critical sites identified by the City's Manager of Employee Benefits and ADA/EEO Compliance.
City Council adoption of the plans and specifications and award of the contract to the lowest responsible bidder are being recommended concurrently to expedite the project implementation. The project was advertised for bids on September 7, 2007, and bids were opened on October 3, 2007. Information regarding Nobest, Inc., is provided on the attached Contract Awards sheet.
This matter was reviewed by Deputy City Attorney Lori A. Conway on October 29,2007, and by Budget Management Officer Victoria Bell on October 24,2007. .
TIMING CONSIDERATIONS
City Council action on this matter is requested on November 6, 2007, to authorize commencement of this Public Works project.
FISCAL IMPACT
Due to the extensive use of this contract by various City Departments, the contract award is for an estimated amount of $8,000,000. Individual purchase orders issued under this contract will be funded by the department issuing the purchase order within current appropriations; no appropriation increases are required.
SUGGESTED ACTION:
Approve recommendation.
Respectfully submitted,
CHRISTOPHER J. GARNER
ACTINGDIRECTOR OF PUBLIC WORKS
APPROVED:
PATRICK H. WEST
CITY MANAGER