TITLE
Recommendation to adopt Specifications No. PA-03307 and award a contract to Metro Environmental Services, Inc. for the removal of 16 underground storage tanks (UST) for waste oil, and replacement of eight sites with aboveground storage tanks (AST) for waste oil, in the estimated amount of $600,000 plus a 25 percent contingency, for a period of one year, with the option to extend for two additional one-year periods, at the discretion of the City Manager; and increase appropriations in the Tidelands Operating Fund (TF) in the Department of Parks, Recreation and Marine (PR) in Capital Improvement Fund by $150,000. (Citywide)
DISCUSSION
City Council approval is requested to enter into an annual contract for the removal of 16 underground storage tanks (UST) located at: 160 E. Shoreline Drive, 250 E. Shoreline Drive, 300 E. Shoreline Drive, 350 E. Shoreline Drive, 400 E. Shoreline Drive, 500 E.
Shoreline Drive, 207 Marina Drive, 221 Marina Drive, 235 Marina Drive, 237 Marina Drive, 6201 Marina Drive, 6460 Marina Drive, 6530 Marina Drive, 6610 Marina Drive, 6264 Pacific Coast Hwy, and 6101 Appian Way. All sites are in the Tidelands Trust area and are intended for use by boat owners in City Marinas. The Department of Public Works, Fleet Services Bureau, faces the challenge of maintaining all underground storage tanks under Title 23 of the California Code of Regulations. In order to maintain the various UST sites within the City's boundaries, it is necessary to conduct tests, make repairs and/or recommend removal and/or replacement.
It is the recommendation of the Department of Public Works, Fleet Services Bureau, that the 16 UST listed above be removed and that eight of these UST located at: 250 E Shoreline Drive, 400 E Shoreline Drive, 207 Marina Drive, 235 Marina Drive, 6201 Marina Drive, 6610 Marina Drive, 6264 Pacific Coast Hwy, and 6101 Appian Way be replaced with 250-gallon aboveground storage tanks (AST) for waste oil in an effort to protect the water table and coastal waters of the California and City of Long Beach coast.
On April 13, 2007, the State of California Water Resources Control Board (SWRCD) and the City's Fire and Health Departments, representing the Los Angeles County Certified Unified Program Agency (CUPA), inspected the City's UST sites to determine whether they were in compliance with State and County regulations. Due to findings from monthly inspections and annual testing, these UST sites have been found to be out of compliance, and either removal or replacement of these tanks is required.
The bid was advertised on September 22, 2007 and 42 potential bidders specializing in UST/AST storage tanks were notified of the bid opportunity; seven are Minority-owned Business Enterprises (MBEs), eight are Women-owned Business Enterprises (WBEs), three are Long Beach businesses, and 14 are certified Small Business Enterprises (SBEs).
The bid document was made available from the Purchasing Division, located on the Plaza Level of City Hall, and the Division's website at www.lonQbeach.Qov/purchasinQ. A bid announcement was also included in the Purchasing Division's weekly update of Open Bid Opportunities, which is sent to 30 local, minority, and women's business groups. Bids were opened on October 31, 2007. Metro Environmental Services, Inc., of Ontario, CA, is the lowest responsible bidder and is not an MBE/WBE or SBE.
This item was reviewed by Deputy City Attorney Lori A. Conway on August 27, 2007 and Budget Management Officer Victoria Bell on November 30,2007.
TIMING CONSIDERATIONS
City Council action to adopt Specifications No. PA-03307 and award a contract concurrently is requested on December 11, 2007 to ensure compliance with State regulations.
FISCAL IMPACT
The one-time cost of this contract is estimated to be $600,000. Currently, $450,000 of this amount is budgeted in the Tidelands Operating Fund (TF) in the Department of Parks, Recreation and Marine (PR) in Capital Improvement Fund. Therefore, an appropriation increase of $150,000 is included in the Recommendation. The City will have the option of adding expenditures up to 25 percent (or $150,000) above the contract amount, if necessary.
SUGGESTED ACTION:
Approve recommendation.
Respectfully Submitted,
LORI ANN FARRELL |
APPROVED: |
DIRECTOR OF FINANCIAL MANAGEMENT/CFO |
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PATRICK H. WEST |
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CITY MANAGER |