TITLE
Recommendation to authorize City Manager to execute agreements with the Long Beach Unified School District for the operation of the After School Education and Safety Program at Burbank, Edison, Garfield, Grant, King, Lafayette, and Lee Elementary, and Hudson K-8 school sites; authorize the required 15 percent in-kind match of $207,929 in the form of Community Development Block Grant and General Fund monies; execute any future documents, including amendments, necessary to accept, implement, and administer the agreements; and
Increase appropriations in the General Grants Fund (SR 120) in the Parks, Recreation and Marine Department (PR) by $1,102,544.
(Districts 1,2,4,6,7,9)
DISCUSSION
The After School Education and Safety (ASES) Program, funded by the California Department of Education, was established in 2002, as a collaboration program with the intent of creating partnerships between school districts and local government agencies for the purpose of providing after school literacy, academic enrichment, and safe constructive alternatives for K-9 students. ASES consists of two program elements: 1) an educational and literacy element that provides tutoring and/or homework assistance designed to help students meet State standards in core academic subjects; and 2) an educational enrichment element designed to provide an array of programs that include visual and performing arts, music, and general recreation activities. The Long Beach Unified School District (LBUSD) allocates grant funding to the City of Long Beach (City) for this program on an annual basis. The Department of Parks, Recreation and Marine (PRM) has provided these services for eight years and anticipates approximately 200,000 visits this grant year.
LBUSD has allocated $1,386,192 of its grant funding to the City, which will be used for program staffing, supervision, supplies, and administrative assistance through June 30, 2016. The distribution of funds for each of the eight school sites for this grant year has been identified (Attachment). The grant agreement requires a 15 percent in-kind match equal to $207,929, which includes staff, supplies, equipment that is kept at the school sites, donations, programs that supplement the after school program, and a portion of administration costs. Through a memorandum of understanding with the Department of Development Services, PRM provides after school and community outreach programming at seven of the eight sites through Community Development Block Grant (CDBG) funding, which qualifies as a supplemental program and constitutes $102,902 of the in-kind match. The remaining $105,027 comes from PRM General Fund support for the overall program.
This matter was reviewed by Deputy City Attorney Linda Vu on June 29, 2015, and by Budget Management Officer Victoria Bell on July 2, 2015.
TIMING CONSIDERATIONS
City Council action is requested on July 21, 2015, in order to enter into agreements with the Long Beach Unified School District in a timely manner.
FISCAL IMPACT
The City will receive grant revenues in the amount of $1,386,192 to offset program expenditures of the same amount, and $283,648 of the grant award has been included in the FY15 budget in the General Grants Fund (SR 120) in the Parks, Recreation and Marine Department (PR). An appropriation increase of $1,102,544 is requested for the remainder of the grant award. The required 15 percent in-kind match will be provided by $102,902 in CDBG funding, and $105,027 in PRM’s General Fund program support. The recommended action will result in a positive impact on jobs. The Department of Parks, Recreation and Marine has 74 part-time employees currently working to facilitate this program.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
STEPHEN P. SCOTT
INTERIM DIRECTOR OF PARKS, RECREATION AND MARINE
APPROVED:
PATRICK H. WEST
CITY MANAGER