TITLE
Recommendation to adopt resolution authorizing City Manager to execute a contract with Bragg Investment Company, Inc., dba Coastline Equipment, of Long Beach, CA, for furnishing and delivering John Deere agricultural and construction equipment parts and repair services, in an annual amount not to exceed $200,000, for a period of two years, with the option of renewing for two additional one-year periods, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with Bragg Investment Company, Inc., for as-needed agricultural and construction equipment parts and repair services to support Citywide operations that use off-road equipment for maintenance of parks, beaches and other property.
There are approximately 24 units currently active in the City fleet that utilize John Deere agricultural and construction equipment parts and repair services on an as-needed basis. The Fleet Services Bureau maintains and repairs these units as part of the City's fleet maintenance program. Bragg Investment Company, Inc., is the sole authorized dealer for John Deere agricultural and construction equipment parts in Orange, Los Angeles, Ventura, Santa Barbara, Kern and San Luis Obispo counties in California. They are also certified to provide service on John Deere construction products. Therefore, approval of a sole source Resolution is being requested.
City Charter Section 1801 requires that contracts for City purchases be awarded to the lowest responsible bidder after a competitive bid process, but allows for awards without a competitive bid process if accompanied by a Resolution adopted by the City Council.
This matter was reviewed by Deputy City Attorney Kendra L. Carney and by Budget Management Officer Victoria Bell on June 17, 2015.
SUSTAINABILITY
Use of original equipment manufacturers and certified parts distributors and service providers ensures that off-road equipment is operating properly. This reduces the emission of particulate matter and greenhouse gases into the air in Long Beach.
TIMING CONSIDERATIONS
City Council action to adopt the attached Resolution and execute a contract concurrently is requested on July 7, 2015, to ensure the availability of parts and service required to effectively maintain City equipment and services to the public.
FISCAL IMPACT
The cost of this contract will not exceed $200,000 annually and is budgeted in the Fleet Services Fund (IS 386) in the Financial Management Department (FM). The costs are funded by user charges to the department customer. This contract will provide continued support to our local economy by assisting in the preservation of employment for 43 full-time employees residing in Long Beach.
SUGGESTED ACTION
Approve recommendation.
BODY
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LONG BEACH AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH BRAGG INVESTMENT COMPANY, INC., DOING BUSINESS AS COASTLINE EQUIPMENT, WITHOUT ADVERTISING FOR BIDS, FOR FURNISHING AND DELIVERING JOHN DEERE AGRICULTURAL AND CONSTRUCTION EQUIPMENT PARTS AND REPAIR SERVICES FOR A PERIOD OF TWO (2) YEARS IN AN ANNUAL AMOUNT NOT TO EXCEED $200,000.00
Respectfully Submitted,
JOHN GROSS
DIRECTOR OF FINANCIAL MANAGEMENT
APPROVED:
PATRICK H. WEST
CITY MANAGER