TITLE
Recommendation to authorize City Manager to execute a permit with Shore Aquatics, Inc. a California corporation doing business as Shore Aquatics for the use of Belmont Plaza Pool for swimming and water polo practices and games for a term of one year, with three, one-year renewal options, at the discretion of the City Manager, or his designee. (District 3)
DISCUSSION
In April 2010, Shore Aquatics, Inc., (Shore) approached the Department of Parks, Recreation and Marine (PRM) with a request to use Belmont Plaza Pool, located at 4000 Olympic Plaza, for swimming and water polo practices and games. Shore, which was recently displaced from the California State University Long Beach swimming pool, was founded over 35 years ago in Long Beach and is one of the premier competitive aquatic clubs in the region. Shore has won many national titles in the sports of water polo and swimming, and has produced some of the region's top aquatic athletes, many of whom have gone on, or will go on to play at the high school, university, and Olympic levels.
Shore currently has 200 members, ranging in age from 10 to 18. Shore's use of Belmont Plaza Pool will not impact PRM activities or programs, nor will it conflict with the activities of Belmont Plaza Pool permittees. Shore will initially use Belmont Plaza Pool on weeknights from 7:00 p.m. to 9:00 p.m., beginning September 13, 2010, and will have the ability to add days and times, which will be subject to review and approval by the City Manager or his designee. Shore shall pay a use fee of $85 per hour of permitted use to cover unbudgeted PRM staff costs. PRM does not expect any additional utility costs resulting from Shore's permitted use. At this time, Shore does not know exactly how much time they will need to use Belmont Plaza Pool, as their permitted use will vary according to the season and their need. As such, the amount of revenue that will be generated by this use is unknown at this time.
The proposed permit contains the following major provisions:
· Permitted Area: Belmont Plaza Pool.
· Term: One-year, May 1, 2010 through April 30, 2011. Shore will begin using Belmont Plaza Pool for their programs on September 13,2010.
· Renewal Options: Three, one-year renewal options at the discretion of the City Manager or his designee.
· Authorized Use: Shore shall use the permitted area for swimming and water polo practices and games, subject to the availability of the permitted area and scheduling provided by PRM.
· Use Fees: Shore shall pay a use fee of $85 per hour of permitted use. Shore shall pay all use fees monthly, in arrears, upon PRM's presentation of invoice.
· Staff Time/Additional Staff Time: The hourly use fee shall include a minimum of two lifeguards and one senior lifeguard during permitted use. Additional PRM staff will be available upon request, or if Shore exceeds 100 persons at any given time during its permitted use. All additional staff time will be charged to Shore on an actual cost basis, which will be disclosed upon the execution of the proposed permit and updated annually prior to each renewal period. Actual staff costs shall be defined and attached to the permit and subsequent amendments, as exhibits, prior to the execution of each document.
· Insurance: Shore shall provide insurance coverage as defined by the City's Risk Management Office.
This matter was reviewed by Deputy City Attorney Gary J. Anderson on April 30, 2010, and Budget Management Officer Victoria Bell on April 30, 2010.
TIMING CONSIDERATIONS
City Council action is requested on May 18, 2010, in order to enable the execution of the permit.
FISCAL IMPACT
PRM will request appropriation increases for Belmont Plaza Pool's operating budget based on actual revenue and expense. All revenue will accrue to the Tidelands Operating Fund (TF 401) in the Department of Parks, Recreation and Marine (PR). The recommended action will result in a positive impact on jobs. As Shore will be using Belmont Plaza Pool outside oUts normal operating hours, PRM will schedule work hours for two lifeguards and one senior lifeguard during times that were not previously required.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
PHIL T. HESTER
DIRECTOR OF PARKS, RECREATION AND MARINE
NAME |
APPROVED: |
TITLE |
|
|
|
|
PATRICK H. WEST |
|
CITY MANAGER |