TITLE
Recommendation to authorize City Manager, or designee, to execute an agreement, and any necessary documents including amendments, with the South Coast Air Quality Management District (SCAQMD), for grant funding under the Carl Moyer program, to partially offset the purchase of seven ambulances, two fire ladder trucks, and ten fire pumper trucks, in an amount not to exceed $1,145,003, through March 31, 2036. (Citywide)
DISCUSSION
City Council approval is requested for the Financial Management Department, Fleet Services Bureau, to accept and expend grant funding from the South Coast Air Quality Management District (SCAQMD), for the purchase of new ambulances, fire ladder trucks, and fire pumper trucks for the Fire Department. These funds were made available through the Carl Moyer program to reduce criteria pollutants from older vehicles that are exempt from California state regulations and local Air Quality Management District rules.
The existing ambulances, fire ladder trucks, and fire pumper trucks are experiencing increased downtime and delays in procuring replacement parts since they have exceeded their 15-year lifecycle. Due to their age and condition, the risk of breakdowns is more likely to occur, potentially interrupting critical services. The replacement units have been approved for purchase by the City Manager in the FY 20 Fleet Replacement Plan. The Fleet Services Bureau will seek approval for those purchases by the City Council under separate action.
The ambulances have been fully funded through capital collections during the past six years and the ladder trucks and pumpers will be lease-financed. This grant award will be used to partially offset the impact of lease payments for the pumper and ladder trucks and, in result, reduce replacement capital charges for the ambulances to the General Fund Group in the Fire Department.
Grant contract requirements include inspection of the old and new vehicles, destruction of the old engines in the replaced equipment, operation of the units within the SCAQMD geographical area for 95 percent of their annual use, display of a SCAQMD decal on all equipment funded by the program, and submittal of an annual report starting in December 31, 2022.
This matter was reviewed by Deputy City Attorney Taylor M. Anderson and Budget Management Officer Rhutu Amin Gharib on August 24, 2020.
TIMING CONSIDERATIONS
City Council action is requested on September 8, 2020, to meet SCAQMD grant acceptance and contract execution requirements.
FISCAL IMPACT
The City will receive a grant award in an amount not to exceed $1,145,003 from SCAQMD under the Carl Moyer program for application toward the purchase of ambulances, fire ladder trucks, and fire pumper trucks. Grant funds are partial reimbursement of purchase costs for these vehicles. The Fleet Services Bureau will return to the City Council for approval of the contracts to purchase the vehicles in a separate action. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. There is no local job impact associated with this recommendation.
SUGGESTED ACTION
Approve recommendation.
BODY
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Respectfully Submitted,
JOHN GROSS
DIRECTOR OF FINANCIAL MANAGEMENT
APPROVED:
THOMAS B. MODICA
CITY MANAGER