TITLE
Recommendation to authorize City Manager, or designee, to extend the term of Right-of-Entry Permit No. P-00061 with the Long Beach Unified School District to continue to rehabilitate the baseball field and soccer field overlay at Houghton Park from December 1, 2016 through January 31, 2018, with one additional extension of one year; and
Execute a Joint Use Agreement with the Long Beach Unified School District for its non-revocable use of the improved Houghton Park soccer field overlay increasing the seven-year term to a seven-year term with one, three-year option to extend the term. (District 9)
DISCUSSION
On August 21, 2014, the Parks and Recreation Commission (Commission) approved improvements to the Houghton Park baseball field and soccer field overlay by the Long Beach Unified School District (LBUSD), concurrent with their renovation of Jordan High School, and recommended that the City Council approve a new Joint Use Agreement for the improved baseball field for 50 years, and the improved soccer field for seven years. On November 11, 2014, the City Council approved the Commission’s August 21, 2014 recommendation. Subsequently, Right-of-Entry Permit No. P-00061 (Right-of-Entry Permit) was issued for the period of December 1, 2014 through November 30, 2016, to accomplish the improvements. The City Council-approved Joint Use Agreement has not been executed.
Currently, due to a variety of delays, LBUSD has been unable to complete all of the improvements to the Houghton Park baseball field and soccer field overlay in the time originally approved in the Right-of-Entry Permit. Therefore, LBUSD is requesting an extension of the Right-of-Entry Permit for an additional 14 months in order to complete the improvements to the baseball field and soccer field overlay, and to execute a Joint Use Agreement for LBUSD’s non-revocable use of the improved soccer field overlay for seven years, with one additional three-year option to extend the term.
Right-of-Entry Permit No. P-00061 shall be amended to contain the following major provisions:
• Term: Extend the current term, which ends November 30, 2016, from December 1, 2016 through January 31, 2018.
• Option to Extend: One year through January 31, 2019.
The proposed Joint Use Agreement shall contain the following provision:
• Option to Extend: Upon completion of the seven-year term, one, three-year option to extend the term will be available, if needed for the completion of the project, at the discretion of the City Manager, or designee.
This matter was reviewed by Principal Deputy City Attorney Gary J. Anderson on July 25, 2016 and by Budget Operations Administrator Grace Yoon on July 14, 2016.
TIMING CONSIDERATIONS
City Council action is requested on August 23, 2016, to extend the term of Right-of-Entry Permit No. P-00061 and finalize the proposed Joint Use Agreement in a timely manner.
FISCAL IMPACT
There is no fiscal impact associated with this recommendation. This recommendation will result in a positive impact on jobs, although the exact number is unknown at this time.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
MARIE KNIGHT
DIRECTOR OF PARKS, RECREATION AND MARINE
APPROVED:
PATRICK H. WEST
CITY MANAGER