TITLE
Recommendation to adopt resolution authorizing City Manager, or designee, to execute a contract with INRIX, Inc. (formerly ParkMe, Inc.), of Santa Monica, CA, to continue to provide real-time parking information to the public through an online website and a mobile phone application service, in an annual amount not to exceed $38,040, for a period of two years, with the option to renew for two additional one-year periods, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with INRIX, Inc., to continue to provide real-time parking information through an online website and a mobile phone application.
On December 2, 2014, the City Council approved a contract with IPS Group, Inc. to install and replace coin meters with smart parking meters that are capable of accepting credit card payment but decided against the mobile payment (pay-by-cell) aspect. In February 2015, sensors were installed that detect when a vehicle parks and vacates a smart metered space.
On September 1, 2015, the City entered into a two-year agreement with ParkMe, Inc., now known as INRIX, Inc., to create and maintain a mobile phone application, EZparkLB, that provides real-time parking information for City-owned and operated parking lots, garages, and on-street public parking meters. The EZparkLB application is part of the City’s commitment to adopt the smart parking meters, as discussed in the staff report submitted to City Council for the adoption of the smart meters on December 2, 2014.
City Charter Section 1801 requires that contracts for City purchases be awarded to the lowest responsible bidder after a competitive bid process, but allows for awards without a competitive bid process if accompanied by a Resolution adopted by the City Council.
A sole source exception is requested for contracting with INRIX, Inc. who has an exclusive partnership with IPS Group, Inc., for the software to integrate the meter data and mechanics provided by the IPS Group Inc. City staff contacted other parking application developers, but those developers could not integrate live meter data to their smart phone applications.
This matter was reviewed by Deputy City Attorney Amy R. Webber on November 7, 2017 and by Revenue Management Officer Geraldine Alejo on November 17, 2017
TIMING CONSIDERATIONS City Council action is requested on December 12, 2017, to avoid disruption of real-time parking availability services.
FISCAL IMPACT
The annual contract cost will not exceed $38,040. First year costs are appropriated in various funds within the Public Works Department (PW); $15,216 in the General Fund (GF), $12,680 in the Tidelands Operations Fund (TF 401), $7,608 in the Rainbow Harbor Area Fund (TF 411), and $2,536 in the Civic Center Fund (IS 380). If needed, appropriation for subsequent years will be requested through the annual budget process. There is no local job impact associated with this recommendation.
SUGGESTED ACTION
Approve recommendation.
BODY
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LONG BEACH AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH INRIX, INC., WITHOUT ADVERTISING FOR BIDS, TO PROVIDE REAL-TIME PARKING INFORMATION TO THE PUBLIC THROUGH AN ONLINE WEBSITE AND A MOBILE PHONE APPLICATION SERVICE, FOR A PERIOD OF TWO YEARS, WITH AN OPTION TO RENEW FOR TWO ADDITIONAL ONE-YEAR PERIODS, IN AN ANNUAL AMOUNT NOT TO EXCEED $38,040
Respectfully Submitted,
CRAIG A. BECK
DIRECTOR OF PUBLIC WORKS
APPROVED:
PATRICK H. WEST
CITY MANAGER