TITLE
Recommendation to adopt Plans and Specifications No. R-6852 for the resurfacing of Willow Street between Redondo Avenue and Grand Avenue project, award the project to and authorize City Manager to execute the contract with All American Asphalt in the amount of $661,661, plus a 15 percent contingency amount of $99,249, if necessary, for a total amount of $760,910, and any necessary amendments thereto except for an increase in the total authorization. (District 5)
DISCUSSION
The infrastructure of Willow Street between Redondo Avenue and Grand Avenue is in need of rehabilitation. The rehabilitation work consists of replacing damaged curbs and gutters, driveways, alley entrances and sidewalks; trimming and root shaving trees; reconstructing areas of deteriorated pavement; cold milling and resurfacing the pavement; and installing pavement markers, markings, traffic striping, signing and curb paint. A review of the lane width within the curb to curb right-of-way revealed that a Class II striped bike lane cannot be installed without the loss of a driving lane in each direction. The vicinity map showing the project location is attached as Exhibit A.
In accordance with the California Environmental Quality Act, a Categorical Exemption is being issued for this project.
City Council's adoption of the plans and specifications and award of the contract to the lowest responsible bidder are being recommended concurrently in order to expedite implementation of this project. The project was advertised for bids on April 14, 2011, and bids were opened on May 18, 2011. In addition to placing an advertisement for bids in the Long Beach Press Telegram, bid documents were made available through the City's weblink at, <http://www.PlanetBids.com>, in a continuing effort to increase participation of local businesses, Minority Business Enterprises (MBEs), Women Owned Business Enterprises (WBEs), and Disadvantaged Business Enterprises (DBEs). Bid documents were also sent to several trade publications and plan rooms catering to these groups within the construction industry.
For this bid, 865 firms registered on the website were notified via automatic email notice, including 92 firms located in Long Beach. Fourteen sets of bid documents were purchased by prospective bidders and 6 bids were received. Of the bidding firms, there were no local businesses or DBE registered firms that submitted bids, and one is a certified MBE. All American Asphalt, of Corona, CA, has been determined to be the lowest responsive bidder.
This matter was reviewed by Deputy City Attorney Linda Trang on May 26, 2011 and by Budget Management Officer Victoria Bell on May 25, 2011.
SUSTAINABILITY
The old asphalt material to be removed under this contract (1,696 tons) will be recycled into new asphalt or used as base material on other street projects. This equates to 1,500 times the amount of trash disposed of by a typical Long Beach family over a one-year period. The street will be resurfaced with asphalt containing up to 15 percent recycled material. Finally, 1,896 tons of road base made from recycled concrete, rock, sand and asphalt will be used on this project and all concrete work will include recycled waste ash, diverting these materials from our landfills.
TIMING CONSIDERATIONS
City Council action on this matter is requested on June 14, 2011 to authorize commencement of this capital improvement project.
FISCAL IMPACT
Sufficient Proposition C funds for this project are budgeted in the Transportation Fund (SR 182) in the Department of Public Works (PW). There is no impact to the General Fund. The amount of additional full-time equivalent (FTE) local jobs created by this project will not be known until the contractor completes their hiring and construction has commenced.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
MICHAEL P. CONWAY
DIRECTOR OF PUBLIC WORKS
APPROVED:
PATRICK H. WEST
CITY MANAGER