TITLE
Recommendation to authorize City Manager to execute an amendment to Agreement No. 32607 with Galls, an Aramark Company, LLC, a Long Beach-based business, to furnish, service and deliver uniforms and accessories to the Long Beach Fire Department (LBFD), consistent with Specifications No. PA-02112, to increase the contract amount by $130,000 to $340,000 for the period ending July 1, 2015, for a total three-year contract amount not to exceed $760,000, and to extend the agreement through September 30, 2015. (Citywide)
DISCUSSION
On May 15, 2012, the City Council adopted Specifications No. PA-02112, established through the competitive bidding process, and authorized the City Manager to enter into an agreement with Galls, an Aramark Company, LLC, to provide uniform services to the LBFD in a total annual amount not to exceed $210,000, for a period of one year, with the option of renewing for two additional one-year periods.
City Council approval is requested to amend the current Agreement No. 32607 with Galls to increase the contract amount by $130,000 and to extend the term of the agreement through September 30, 2015. The amendment is requested to allow time for City staff to complete a two-phased competitive bid process, and transition to a new multi-year contract. The recommended two-phased process includes a lengthier request for qualifications phase, in addition to the traditional invitation to bid, to allow for a more thorough review of standards and performance from prospective vendors that may provide these services over the next few years. This will also provide the City with more vendor options, greater flexibility, and sufficient time to transition from the existing service delivery model to a more effective service delivery model that emphasize the timely and efficient delivery of uniforms and accessories.
This matter was reviewed by Deputy City Attorney Kendra Carney on March 26, 2015, and by Budget Officer Victoria Bell on March 31, 2015.
TIMING CONSIDERATIONS
City Council action is requested April 21, 2015 to ensure that uniform procurement services are not interrupted.
FISCAL IMPACT
There is sufficient budget in the General Fund (GF) and Tidelands Operations Fund (TF) in the Fire Department (FD) to cover the requested contract increase of $130,000. This contract will provide continued support to our local economy by assisting in the preservation of employment for employees of Galls, a Long Beach business.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
MICHAEL DUREE
FIRE CHIEF
APPROVED:
PATRICK H. WEST
CITY MANAGER