TITLE
Recommendation to adopt resolution authorizing City Manager to execute an annual contract with Dooley Enterprises, Inc. of Anaheim, CA (WBE), for furnishing and delivering Winchester ammunition without advertising for bids, in an amount not to exceed $354,000, for a period of one year, with the option to renew for two additional one-year periods, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is being requested to enter into an annual contract with Dooley Enterprises, Inc., to purchase ammunition manufactured by Winchester for training and shooting qualification requirements for Long Beach Police Officers. Dooley Enterprises, Inc., is the sole authorized distributor in the regions of Southern California, Alaska, Nevada, Oregon and Washington that supplies Winchester ammunition. The Long Beach Police Department (LBPD) has standardized their training rounds and premium duty rounds with Winchester's factory-loaded ammunition. Winchester goes to great lengths to ensure their training and duty rounds are identical. Standardization is necessary in handling a lethal weapon where performance and accuracy are critical. Therefore, a sole source Resolution is being requested.
The LBPD is requesting $354,000 for their annual contract amount. Despite rising costs in brass and copper and the increase in shooting qualification requirements for police officer training, the requested amount is the same as the prior contract.
The City Charter Section 1801 requires that contracts for City purchases be awarded to the lowest responsible bidder after a competitive bid process, but allows for awards without a competitive bid process if accompanied by a Resolution adopted by the City Council.
This matter was reviewed by Deputy City Attorney Amy R. Burton on July 13, 2011 and Budget Management Officer Victoria Bell on July 14, 2011.
TIMING CONSIDERATIONS
City Council action is requested on August 2, 2011 to ensure the availability of factory-loaded ammunition required to secure the proposed contract pricing.
FISCAL IMPACT
The total cost of this contract, in an annual amount not to exceed $354,000, is budgeted in the General Fund (GP) in the Police Department (PD). There are no local jobs impacted by this action
SUGGESTED ACTION
Approve recommendation.
BODY
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LONG BEACH AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH DOOLEY ENTERPRISES, INC., WITHOUT ADVERTISING FOR BIDS, FOR FURNISHING AND DELIVERING WINCHESTER AMMUNITION FOR A PERIOD OF ONE YEAR IN AN AMOUNT NOT TO EXCEED $354,000.
Respectfully Submitted,
JOHN GROSS
DIRECTOR OF FINANCIAL MANAGEMENT/CFO
JIM McDONNELL
CHIEF OF POLICE
APPROVED:
PATRICK H. WEST
CITY MANAGER