TITLE
Recommendation to adopt Plans and Specifications No. R-6898 for the Spring Street Median Improvements between Temple Avenue and the Airport Tunnel; and award the project to and authorize City Manager to execute all documents necessary to enter into a contract with All American Asphalt, in an estimated amount of $557,557, plus a 10 percent contingency of $55,756, for a total of $613,313, and any necessary amendments thereto. (District 5)
DISCUSSION
The existing raised medians on Spring Street between Temple Avenue and the Airport Tunnel are in need of improvements, as part of the overall improvements to the airport assessment district. Currently, these medians are filled with asphalt. The anticipated improvements will consist of construction of concrete pavement inside the medians, streetlights, irrigation, and landscaping. A vicinity map is attached.
The project was advertised for bids on March 28, 2012, and bids were opened May 2, 2012. In addition to placing an advertisement for bids in the Long Beach Press Telegram, bid documents were made available through the City's weblink at, https://www.planetbids.com/longbeach/vendor_registration.cfm <http://www.PlanetBids.com>, in a continuing effort to increase participation of local businesses, Minority Business Enterprises (MBEs), Women Owned Business Enterprises (WBEs), and Disadvantaged Business Enterprises (DBEs). Bid documents were also sent to several trade publications and plan rooms catering to these groups within the construction industry.
For this bid, 399 firms registered on the website and were notified via automatic email notice, including 53 located in Long Beach. Fourteen sets of bid documents were purchased by prospective bidders and five bids were received. Of the bidding firms, one is a local business, one is a WBE and none are certified MBE. There were no DBE registered firms that submitted bids. All American Asphalt, of Corona, California, has been determined to be the lowest responsible bidder.
In accordance with the California Environmental Quality Act, a Categorical Exemption CE-07-12 has been issued for this project. In addition, a categorical exclusion was secured, consistent with the provisions of the National Environmental Policy Act.
This matter was reviewed by Deputy City Attorney Linda Trang and by Budget Management Officer Victoria Bell on May 22, 2012.
SUSTAINABILITY
Existing asphalt concrete pavement in medians will be replaced with landscaping and porous Portland cement concrete pavement. The proposed landscaping and porous pavement will allow for infiltration of rainwater to contribute to the recharging of groundwater.
Existing high pressure sodium light fixtures in the medians will be replaced with LED light fixtures, reducing the amount of energy required to operate.
All of the old asphalt material to be removed under this contract will be recycled into new asphalt or utilized as base material on other street projects. Road base material used on the project will come from recycled concrete, rock, sand, and asphalt, and all concrete work will include recycled waste ash, diverting these materials from our landfills.
TIMING CONSIDERATIONS
City Council's adoption of the plans and specifications and award of the contract to the lowest responsible bidder are being recommended concurrently in order to proceed with the implementation of this project. City Council action on this matter is requested on June 12, 2012, to authorize commencement of this public works project.
FISCAL IMPACT
Sufficient funding for this project is budgeted in the Special Assessment District Capital Projects Fund (CP 202) in the Department of Public Works (PW) budget. Funding is from the Airport Area Assessment District. There is no impact to the General Fund. The number of additional full-time equivalent (FTE) local jobs created by this project will not be known until the contractor completes their hiring and construction has commenced.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
MICHAEL P. CONWAY
DIRECTOR OF PUBLIC WORKS
APPROVED:
PATRICK H. WEST
CITY MANAGER