TITLE
Recommendation to adopt Plans and Specifications No. R-6871 for the Ocean Boulevard Bluff Erosion and Enhancement Project, and award the contract to and authorize City Manager to execute the contract with Y&M Construction, Inc., in an estimated amount of $1,482,095, plus a 15 percent contingency amount of $222,314, if necessary, for a total of $1,704,409, and any amendments thereto. (District 3)
DISCUSSION
A Bluff Erosion and Enhancement Master Plan was developed through a community input process and completed in 2000. Several projects from that plan have been completed to date. This project was recommended in the Master Plan and will restore a major portion of the bluffs to prevent further erosion. For this project, there were three community meetings held with the local neighborhood to obtain their preference on plant material selection.
The 4,000 linear-foot length of bluff area along Ocean Boulevard, situated between 36th and 20th Place, has been in a continuing state of erosion for many years. The current condition of the site varies from areas that remain well-vegetated to others that are heavily denuded, creating various degrees of deterioration and erosion.
Work in this contract will include replacement of native and indigenous plant materials, along with a temporary drip-irrigation system to help avoid future soil erosion. In addition, one portion of the bluff will receive a soil nailing system to stop future erosion.
City Council's adoption of the plans and specifications, and award of the contract to the lowest responsible bidder are being recommended concurrently in order to expedite implementation of this project. The project was advertised for bids on October 4, 2010, and bids were opened on October 27, 2010. In addition to placing an advertisement for bids in the Long Beach Press Telegram, bid documents were made available through the City's weblink at, http://www.PlanetBids.com <http://www.planetbids.com/> in a continuing effort to increase participation of local businesses, Minority Business Enterprises (MBEs), Women Owned Business Enterprises (WBEs), and Disadvantaged Business Enterprises (DBEs). Bid documents were also sent to several trade publications and plan rooms catering to these groups within the construction industry.
For this bid, 831 firms registered on the website were notified via automatic email notice including 87 located in Long Beach. Twenty-two sets of bid documents were purchased by prospective bidders, and five bids were received. Of the bidding firms, none are a local business, MBE or WBE. There were no DBE registered firms that submitted bids. Y&M Construction, Incorporated, of Gardena, California, has been determined to be the lowest responsible bidder.
This matter was reviewed by Deputy City Attorney Amy Burton on November 8, 2010 and by Budget Management Officer Victoria Bell on November 5, 2010. In accordance with the California Environmental Quality Act, Categorical Exemption 48-10 has been issued for this project. Also, local action by the Zoning Administrator resulted in a Local Coastal Development Permit 0912-02.
SUSTAINABILITY
The project has been designed to maintain as much of the existing landscape as possible, to protect and mitigate further erosion on the bluff. The proposed native and indigenous plant materials and temporary drip-irrigation system will serve to complement the existing drought-tolerant landscape.
TIMING CONSIDERATIONS
City Council action on this matter is requested on November 16, 2010, to authorize commencement of this capital improvement project. Construction is projected to begin in January 2011 and should take approximately 225 calendar days.
FISCAL IMPACT
Sufficient funds for this contract award and all project costs are budgeted in the Tidelands Fund (TF 401) in the Department of Public Works (PW). There is no impact to the General Fund. This project will create an estimated 15 full-time equivalent (FTE) local jobs.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
MICHAEL P. CONWAY
DIRECTOR OF PUBLIC WORKS
PHIL T. HESTER
DIRECTOR OF PARKS, RECREATION AND MARINE
APPROVED:
PATRICK H. WEST
CITY MANAGER