TITLE
Recommendation to adopt resolution authorizing City Manager to execute a contract with Lochard Corporation without advertising for bids for maintenance services;
Authorize City Manager to enter in to a one-year maintenance agreement with two additional one-year renewal options with Lochard Corporation for maintenance, upgrade, and support of the Long Beach Airport Noise and Operations Monitoring System (ANOMS) in an amount not to exceed $660,500, and increase appropriations in the amount of $85,200 in the Airport Enterprise Fund (EF 320); and
Authorize City Manager to execute subsequent amendments to the maintenance agreement to extend the terms of such agreement, increase the maximum authorized amount, authorize additional services, if required, within the provisions of the agreement, and adjust the fee schedules for inflation. (District 5)
DISCUSSION
The Long Beach Airport Noise Division utilizes the Airport Noise and Operations Monitoring System (ANOMS) to enforce the City's Noise Compatibility Ordinance (Noise Ordinance). The City's noise ordinance, enacted in 1995, is recognized as one of the strictest in the country and the administration of the ordinance requires specialized and unique custom data processing and reporting programs. ANOMS, first installed in 1991, allows Airport staff to optimize flight data accuracy and completeness for monitoring and compiling the Annual Noise Analysis Budget, Los Angeles County Quarterly Reporting, complaint entry investigations, community reports, tenant and user fly-quiet procedures and reports and for noise violation enforcement.
The Airport's ANOMS system is comprised of a network of 18 noise monitors that measure the noise environment and a short-range passive radar system that collects aircraft flight track data.
Because the Lochard Corporation is the only company capable of providing technical support and services needed for maintaining the ANOMS system, a competitive bid process is not possible. Attached for City Council consideration is a resolution authorizing the City Manager to forego the bidding process.
Under the maintenance agreement, the Airport will receive 24-hour on-call support in the event of any system failure, in addition to routine maintenance. Routine maintenance and on-call support will cost $510,500 for the initial year and two one-year renewal options. An amount of $150,000 ($50,000/year) is included to cover the costs of any future modifications for a total contract of $660,500.
This matter was reviewed by Deputy City Attorney Lori A. Conway on December 10, 2007, and by Budget Management Officer Victoria Bell on December 11, 2007.
TIMING CONSIDERATIONS
City Council action on this matter is requested on December 18, 2007, in order to ensure the Airport is able to maintain the ANOMS system.
FISCAL IMPACT
The total amount of the agreement will not exceed $660,500. An increase in appropriations is requested in the amount of $85,200 in the Airport Enterprise Fund (EF 320).
SUGGESTED ACTION
Approve recommendation.
BODY
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LONG BEACH AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT AND ANY
AMENDMENTS THERETO WITH LOCHARD CORPORATION WITHOUT ADVERTISING FOR BIDS FOR THE MAINTENANCE, UPGRADE AND SUPPORT OF THE LONG BEACH AIRPORT NOISE AND OPERATIONS MONITORING SYSTEM (ANOMS) IN AN AMOUNT NOT TO EXCEED $660,500
Respectfully Submitted,
CHRISTINE F. ANDERSEN
AIRPORT DIRECTOR
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APPROVED: |
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PATRICK H. WEST |
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CITY MANAGER |