TITLE
Recommendation to authorize City Manager to execute an agreement with the Long Beach Unified School District for food preparation for the 2010 Summer Food Service Program; authorize City Manager to execute sponsor/site agreements with the agencies listed on Attachment A; and authorize City Manager to execute any future documents, including amendments, necessary to accept funds, implement, and administer the 2010 Summer Food Service Program. (Districts 1,2,4,6,7,8,9 and portions of Signal Hill)
DISCUSSION
Since 1980, the Department of Parks, Recreation and Marine (PRM) has operated a summer food program that provides free lunches to low-income children, 18 years of age and under, who, in the absence of the program, would not receive their normal lunches during summer vacation. The 2010 Summer Food Service Program (Program) is sponsored through a grant with the California Department of Education (CDE). The participation of other agencies is necessary for the Program's success. City Council approval is required to execute several agreements in order for PRM to operate the Program. These agreements include an operational agreement with the Long Beach Unified School District (LBUSD) for the preparation and delivery of the lunches, and sponsor/site agreements with participating agencies for the distribution of the lunches (Attachment A). During the 2008 Summer Food Service Program application process, the City applied for and was granted a permanent agreement to participate and receive funding from the CDE, thus eliminating the annual grant application process.
The 2010 Program will run from June 21, 2010 through August 20, 2010. PRM's payment to the LBUSD, for food preparation and delivery, is projected to be approximately $237,500, which represents a cost of $2.50 per lunch. Major funding for the Program will be provided by the CDE, at a reimbursement rate of $3.195 for each meal served, which includes the cost of the meal, plus PRM's operating costs eligible under the grant.
Meals will be provided at 29 sites throughout Long Beach, and two sites in Signal Hill (Attachment B). These agencies are required to secure the necessary insurance as deemed appropriate by the City's Risk Manager, and to comply with regulations set forth by the CDE. As in the past, organizations that had previously participated were invited to be a part of this year's Program. Each year, new agencies requesting information about the Program are given the opportunity to participate.
The staffing level required to coordinate the Program, which serves over 85,000 meals to the youth of Long Beach, is mainly funded through the grant. However, a $49,000 General Fund subsidy is required to augment current staffing levels at the park sites for Program operations.
This matter was reviewed by Deputy City Attorney Gary J. Anderson on March 1, 2010, and Budget Management Officer Victoria Bell on March 2, 2010.
TIMING CONSIDERATIONS
City Council action is requested on March 23, 2010, to allow sufficient time to execute the agreements prior to the beginning of the 2010 Summer Food Service Program.
FISCAL IMPACT
The total Program expenditures for staff, food, and supplies is estimated at $335,000. Of that amount, it is anticipated that the CDE will reimburse PRM $286,000, based upon the reimbursement rate per meals served. The remaining administrative expenses of $49,000 are ineligible for reimbursement under the grant and will be funded by the General Fund. Sufficient funding for the Program is currently budgeted in the General Grants Fund (SR 120) and the General Fund (GP 105) in the Department of Parks, Recreation and Marine (PR).
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
PHIL T. HESTER
DIRECTOR OF PARKS, RECREATION AND MARINE
NAME |
APPROVED: |
TITLE |
|
|
|
|
PATRICK H. WEST |
|
CITY MANAGER |