TITLE
Recommendation to adopt resolution authorizing City Manager to execute a contract with West Coast Arborists, Inc., for tree-trimming services, on the same terms and conditions afforded to the City of Agoura Hills, in an amount not to exceed $1,060,000 annually for three years, with the option of renewing for two additional one-year periods, plus a 25 percent contingency if necessary and if funds are available. (Citywide)
DISCUSSION
City Council approval is being requested authorizing the City Manager to execute a contract for tree-trimming services.
As approved in the Fiscal Year 2009 (FY 09) budget, the proposed contr.act will continue to provide tree-trimming services consistent with the current tree-trimming service levels and maintain the existing five-year rolling program.
The City Charter provides an alternative procurement method by permitting the City to purchase or otherwise obtain services, supplies, materials, equipment and labor with other governmental agencies by purchasing under their contracts on a voluntary and selective basis when authorized by a Resolution of the City Council.
The Department of Public Works, Street Operations Division, has investigated procurement options and learned that the City of Agoura Hills procured a contract with West Coast Arborists, Inc., for tree-trimming services that meets the City's needs. A survey of 16 local cities' tree-trimming costs revealed an average unit price of $81.70 per tree was formulated. In the proposed contract, West Coast Arborists, Inc., is extending a price of $55 per tree. This reflects a 19 percent increase over the current price per tree of $46. However, based on the competitive level of the proposed unit price, the Department of Public Works, Street Operations Division, is recommending a contract with West Coast Arborists, Inc. This cooperative purchase agreement will facilitate the timely services of tree-trimming and provide cost benefits to the City.
As the City has contracte...
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