TITLE
Recommendation to authorize City Manager to execute all documents necessary to amend Contract No. 30939 with West Coast Arborists, Inc., for the furnishing of tree trimming maintenance and related services in an additional amount of $690,000 for the current renewal term, and reduce the contingency from 25 percent to 10 percent. The amended contract amount of $1,750,000 plus a 10 percent contingency of $175,000, if necessary and if funds are available, results in a total amount not to exceed of $1,925,000. (Citywide)
DISCUSSION
On October 7, 2008, the City Council approved the existing contract with West Coast Arborists, Inc., for a not to exceed annual amount of $1,060,000 plus a 25 percent contingency if necessary and if funds are available, for a three-year period with the option to renew for two additional one-year periods. The cost per tree in the current contract is $55. For FY12, The Public Works Department has $715,000 budgeted to provide contract tree trimming and related services citywide, which allows for approximately 13,000 trees to be trimmed annually. The balance of the contract authority is used as necessary by other departments. Prior to the current contract, the cost per tree was $45, which allowed for approximately 16,000 trees to be trimmed annually, thereby maintaining an approximate five-year trim cycle.
A recent grant-funded Urban Forestry Tree Inventory determined that the City's street tree population is 92,771. As a result, it has been determined that, at the current trimming rate of $55 per tree and the current budget of $715,000, the tree trimming cycle is approximately seven to eight years. In an effort to move in a direction to recapture a five-year trimming cycle, on October 4, 2011, the City Council allocated $565,000 of one-time Uplands Oil revenue for the Public Works Department to address additional trees in FY12. While these additional funds will enable approximately 10,000 more trees to be trimmed in FY12 and bring ...
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