Long Beach, CA
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File #: 19-0657    Version: 1 Name: FM - Contract w/LA Truck Centers for purchase of heavy duty truck parts
Type: Resolution Status: Adopted
File created: 6/21/2019 In control: City Clerk
On agenda: 7/16/2019 Final action: 7/16/2019
Title: Recommendation to adopt resolution authorizing City Manager, or designee, to execute a contract with Los Angeles Truck Centers, LLC, of Whittier, CA, for the purchase of Sterling and Autocar heavy-duty truck parts, in an annual amount of $160,000, with a 15 percent contingency in the amount of $24,000, for a total annual amount not to exceed $184,000, for a period of two years, with the option to renew for three additional one-year periods, at the discretion of the City Manager. (Citywide)
Sponsors: Financial Management
Attachments: 1. 071619-C-12sr&att.pdf, 2. RES-19-0106.pdf
Related files: 35321_000
TITLE
Recommendation to adopt resolution authorizing City Manager, or designee, to execute a contract with Los Angeles Truck Centers, LLC, of Whittier, CA, for the purchase of Sterling and Autocar heavy-duty truck parts, in an annual amount of $160,000, with a 15 percent contingency in the amount of $24,000, for a total annual amount not to exceed $184,000, for a period of two years, with the option to renew for three additional one-year periods, at the discretion of the City Manager. (Citywide)

DISCUSSION
City Council approval is requested to enter into a contract with Los Angeles Truck Centers, LLC, for the purchase of Sterling and Autocar heavy-duty truck parts for use by the Public Works and Parks, Recreation and Marine Departments.

There are 62 vehicles in the City’s fleet consisting of refuse trucks, street sweepers, dump trucks, and truck tractors requiring Sterling or Autocar parts. The Fleet Services Bureau, in the Financial Management Department (FM), maintains and repairs these units as part of the City’s fleet maintenance program. Refuse trucks and street sweepers are maintenance-intensive and require regular service and parts to sustain trash collection and sweeping operations. Los Angeles Truck Centers, LLC, is the sole authorized distributor for Sterling and Autocar refuse truck parts in Southern California. Therefore, approval of a new contract with this vendor is being requested.

City Charter Section 1801 requires that contracts for City purchases be awarded to the lowest responsible bidder after a competitive bid process but allows for awards without a competitive bid process if accompanied by a Resolution adopted by the City Council.

This matter was reviewed by Deputy City Attorney Taylor M. Anderson on June 19, 2019, Purchasing Agent Tara Yeats on June 12, 2019, and by Revenue Management Officer Geraldine Alejo on June 26, 2019.

SUSTAINABILITY

Maintenance of the City’s heavy-duty trucks, including replacement of worn parts, ensur...

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