TITLE
Recommendation to authorize City Manager to execute all amendments and documents necessary to increase the aggregate total contract authority for existing firms currently under contract: Kleinfelder West Inc. (Local), Ninyo and Moore Corp., Group Delta Consultants Inc., Psomas Corp., Twining Inc. (Local), Totum Corp. (Local), Ghirardelli Associates Inc. (Local), and Willdan Engineering, (none MBE/WBE) for as-needed certified materials testing and inspection, and construction management services by $2,000,000, for a revised total not to exceed $10,000,000, and to extend the term of each contract to January 31, 2015. (Citywide)
DISCUSSION
The City of Long Beach has historically used certified materials testing and inspection, and construction management services to ensure compliance with the engineering design and materials specified in various as-needed capital projects. This is necessary as the City's Public Works Department does not have the capacity to provide construction management services on highly specialized projects using in-house staff, particularly in specific areas in construction such as new building construction, tenant improvements, parking structures, storm drain structures, and certain areas of marine construction. These services have been needed for projects being developed by various City Departments, such as Airport, Development Services, Health and Human Services, Library Services, Parks Recreation and Marine, and the Tidelands area.
Several of these firms are currently managing a wide variety of projects including Chittick Field Park, Schroeder Hall, Orizaba Park, the Port Administration Building, Pine Avenue Improvements between Seaside Way and Anaheim, Alamitos Park and various other projects, many which are in development and under peer review, out to bid or scheduled to begin construction within a few months. Furthermore, the current contracts expire on January 31, 2014, and many of these firms will be needed to complete projects that are currently under construction to ensure continuity of management to complete the work. Staff will be returning to Council in 30 days to award comprehensive project management services and will be preparing a Request for Qualifications to develop a new list of as-needed certified materials testing laboratories within the next six months.
It is recommended the aggregate contract authority be increased by $2,000,000 to $10,000,000 and the contract period with all of the firms be extended to January 31, 2015. As individual projects are identified, work orders for each project will be issued to the various firms. Each work order will be funded from the source identified for each particular project. The contracts will be amended to include labor compliance to comply with grant funding requirements required by certain outside funding sources.
This matter was reviewed by Deputy City Attorney Linda Vu on December 23, 2013 and by Budget Management Officer Victoria Bell on December 23, 2013.
TIMING CONSIDERATIONS
City Council action is requested on January 7, 2014 to ensure no interruption of ongoing design projects and to allow sufficient time to execute the new contracts.
FISCAL IMPACT
The proposed amendments are for a maximum aggregate total not to exceed $2,000,000. These agreements are on an as-needed basis, and the firms will not be utilized except where project funding is appropriated. Sufficient funds to cover project costs are budgeted in various funds and Departments. This action may have a positive impact on local jobs.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
ARA MALOYAN, PE
ACTING DIRECTOR OF PUBLIC WORKS
APPROVED:
PATRICK H. WEST
CITY MANAGER