Long Beach, CA
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File #: 12-0482    Version: 1 Name: FM/PW - Elevator Maintentance & Repair
Type: Contract Status: CCIS
File created: 6/1/2012 In control: City Council
On agenda: 6/19/2012 Final action: 6/19/2012
Title: Recommendation to adopt Specifications No. PA-00512 and award a contract to Ascent Elevator Services, of Cerritos, CA (SBE), for furnishing and delivering elevator maintenance and repair, in an annual amount not to exceed $130,000, for the period of one year, with the option to renew for two additional one-year periods, at the discretion of the City Manager. (Citywide)
Sponsors: Financial Management, Public Works
Indexes: Contracts
Attachments: 1. 061912-C-7sr.pdf
Related files: 32672_000, 32672_001, 32672_003, 15-0290, 32672_004
TITLE
Recommendation to adopt Specifications No. PA-00512 and award a contract to Ascent Elevator Services, of Cerritos, CA (SBE), for furnishing and delivering elevator maintenance and repair, in an annual amount not to exceed $130,000, for the period of one year, with the option to renew for two additional one-year periods, at the discretion of the City Manager. (Citywide)

DISCUSSION
City Council approval is requested to enter into an annual contract with Ascent Elevator Services, to provide consolidated, preventive maintenance, repair, inspection, and emergency response services for City elevators at various locations Citywide. The City owns and operates over 61 elevators manufactured by several different companies. These elevators, which vary in condition, are located in over 25 City facilities throughout the City.

As a result of the Invitation to Bid (ITB) process, the City will realize a cost savings of over $20,000 annually, which represents a 13 percent reduction when compared to the prior contract. The Department of Financial Management, Purchasing Division, in conjunction with the Department of Public Works, Public Services Bureau, conducted a detailed bid analysis and determined that Ascent Elevator Services was the lowest responsible bidder for the requested contract. All bidders were required to participate in a mandatory job-walk to examine, inspect and evaluate all of the specified elevators. This process assisted vendors in becoming fully informed of the conditions of each elevator and their relation to the scope of services. The recommended vendor will perform monthly preventative maintenance, inspections and testing, in accordance to the manufacturer’s standards.

The bid was advertised in the Press-Telegram on March 20, 2012, and 365 potential bidders specializing in elevator maintenance were notified of the bid opportunity. Of those bidders, 19 downloaded the bid via our electronic bid system. The bid document was made available fr...

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