TITLE
Recommendation to authorize City Manager to execute all documents necessary to amend Contract No. 32672 with Ascent Elevator Services, Inc., of Cerritos, CA, for as-needed elevator maintenance, repair and installation, to increase the contract amount by $75,000, to $205,000 for the period ending July 31, 2015, for a total three-year contract amount not to exceed $465,000. (Citywide)
DISCUSSION
City Council approval is requested to authorize the City Manager to execute an amendment to the contract with Ascent Elevator Services for as-needed elevator preventive maintenance, repair, inspection, and emergency response services for City elevators at various Citywide locations. The City owns and operates over 61 elevators manufactured by several different companies. These elevators, which vary in condition, are located in over 25 City facilities throughout the City.
On June 19, 2012, the City Council awarded a contract to Ascent Elevator Services in an annual amount not to exceed $130,000 for the period of one year, with the option to renew for two additional one-year periods. In years one and two of the agreement, contract expenditures for these services have averaged $113,700 per year. However, in the current, third year of the agreement, maintenance and service costs will exceed the annual contract authority of $130,000 by $75,000. These additional costs can be attributed to aging equipment and contracted increases, as well as unforeseen emergency repairs required for damages caused by vandalism of the “Birdcage” elevator at Shoreline Village, which must be completed before Grand Prix weekend in mid-April 2015. As such, additional purchasing authority is required for the remainder of the term expiring on July 31, 2015. The City will conduct a new procurement to replace this agreement prior to its expiration.
This matter was reviewed by Deputy City Attorney Amy R. Webber on March 18, 2015 and by Budget Management Officer Victoria Bell on March 23, 2015....
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