TITLE
Recommendation to authorize City Manager to execute agreements with the Long Beach Unified School District for the operation of the After School Education and Safety Program at Burbank, Edison, Garfield, Grant, King, Lafayette, and Lee Elementary and Hudson K-8 school sites; increase appropriations by $284,314 in the General Grants Fund (SR 120) in the Department of Parks, Recreation and Marine (PR); authorize the required 15 percent in-kind match in the form of Community Development Block Grant and General Fund monies; and authorize City Manager to execute any future documents, including amendments, necessary to accept, implement and administer the agreements. (Districts 1,2,4,6,7,9)
DISCUSSION
The After School Education and Safety (ASES) Program, funded by the California Department of Education, was established in 2002, as a collaboration program with the intent of creating partnerships between school districts and local government agencies for the purpose of providing after school literacy, academic enrichment, and safe constructive alternatives for K-9 students. ASES consists of two program elements: 1) an educational and literacy element that provides tutoring and/or homework assistance designed to help students meet State standards in core academic subjects; and, 2) an educational enrichment element designed to provide an array of programs that include visual and performing arts, music, and general recreation activities. The Long Beach Unified School District (LBUSD) allocates grant funding to the City of Long Beach (City) for this program on an annual basis. The Department of Parks, Recreation and Marine (PRM) has provided these services for three years and we anticipate approximately 200,000 visits this grant year.
LBUSD has allocated $1,383,268 of its grant funding to the City, which will be used for program staffing, supervision, supplies, and administrative assistance through June 30, 2011. The attached chart identifies the distribution of funds for each of the eight school sites for this grant year. The grant agreement requires a 15 percent in-kind match equal to $207,490, which includes staff, supplies, and equipment that is kept at the school sites, donations, programs that supplement the after school program, and a portion of administration costs. Through a memorandum of understanding with
the Department of Community Development, PRM provides after school, weekend, and community outreach programming at seven sites. This Community Development Block Grant (CDBG) funding qualifies as a supplemental program and is $120,313 of the in-kind match. The remaining $87,177 comes from PRM General Fund support for the overall program.
This matter was reviewed by Deputy City Attorney Gary J. Anderson on August 16, 2010, and Budget Management Officer Victoria Bell on September 2, 2010.
TIMING CONSIDERATIONS
City Council action is requested on September 21, 2010, in order to enter into the agreements with the LBUSD in a timely manner, as the fall school semester is starting.
FISCAL IMPACT
Increase appropriations by $284,314 in the General Grants Fund (SR 120) in the Department of Parks, Recreation and Marine (PR). There is sufficient carry-over appropriation for the remaining $1,098,954 of the grant award. The required 15 percent in-kind match is funded from the CDBG in the amount of $120,313, and PR's General Fund appropriation in the amount of $87,177, which is included in the FY11 proposed budget. The recommended action will result in a positive impact on jobs. The Department of Parks, Recreation and Marine has 74 part-time employees currently working to facilitate this program.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
PHIL T. HESTER
DIRECTOR OF PARKS, RECREATION AND MARINE
APPROVED:
PATRICK H. WEST
CITY MANAGER