City of Long Beach - File #: 11-0940

• File #: 11-0940
• Version: 1
• Name: PW - As Needed Transportation Engineering Svcs
• Type: Contract
• Status: CCIS
• File created: 9/6/2011
• In control: City Council
• On agenda: 10/4/2011
• Final action: 10/4/2011
• Title: Recommendation to authorize City Manager to execute agreements for as-needed transportation engineering, transportation planning, and related technical and professional services for Public Works projects with Iteris, Albert Grover and Associates, HDR, Inc., RBF Consulting, KOA Corporation, Transportation and Energy Solutions, Inc., Linscott, Law and Greenspan Engineers, and Minagar and Associates, Inc., in an aggregate amount not to exceed $6,000,000 over a three-year term; and to execute subsequent amendments to the agreements to authorize additional services, if required, within the provisions of the agreements, and adjust contract dollar amounts with individual firms all without exceeding the three-year aggregate amount. (Citywide)
• Sponsors: Public Works
• Indexes: Agreements
• Related files: 08-0548, 32397_001, 32379_003, 32401_002, 32396_001, 32401_001, 32399_001, 32398_001, 32379_002, 32369_000, 32379_000, 32396_000, 32397_000, 32398_000, 32399_000, 32400_000, 32401_000, 32369_001, 15-0305

Date	Ver.	Action By	Action	Result
10/4/2011	1	City Council	approve recommendation	Pass

TITLE
Recommendation to authorize City Manager to execute agreements for as-needed transportation engineering, transportation planning, and related technical and professional services for Public Works projects with Iteris, Albert Grover and Associates, HDR, Inc., RBF Consulting, KOA Corporation, Transportation and Energy Solutions, Inc., Linscott, Law and Greenspan Engineers, and Minagar and Associates, Inc., in an aggregate amount not to exceed $6,000,000 over a three-year term; and to execute subsequent amendments to the agreements to authorize additional services, if required, within the provisions of the agreements, and adjust contract dollar amounts with individual firms all without exceeding the three-year aggregate amount. (Citywide)

DISCUSSION
The City of Long Beach has historically used outside professional firms on an as-needed basis to provide design plans, specifications, special studies and reports, and other traffic and transportation related professional services when the Department of Public Works does not have sufficient specialized expertise to perform this work with existing staff. As existing as-needed contracts related to these specialized professional services have expired or will expire shortly, a Request for Qualifications (RFQ) process was conducted in accordance with Administrative Regulation 8-4, “Selecting Professional Services,” to secure these professional services.

The RFQ was advertised on May 19, 2011 for these traffic engineering and transportation planning services on PlanetBids.com. A total of 622 firms (58 local) were provided notice of the RFQ, and 19 firms submitted proposals for consideration. A Review Committee, comprised of City staff, evaluated the proposals and determined that the following eight firms were best qualified to provide the necessary specialized professional services:

· Iteris - (Long Beach Office)
· Albert Grover & Associates
· HDR Engineering Inc. & Alta Planning & Design - (Long Beach Office)
·...