TITLE
Recommendation to adopt resolution authorizing City Manager or designee, to execute a contract, and any necessary documents including any necessary subsequent amendments, with LDV, Inc., of Burlington, WI, for the purchase of a mobile radio vehicle unit, on the same terms and conditions afforded to the Houston-Galveston Area Council of Governments (HGAC), in a total amount not to exceed $424,566, including taxes and fees, until the HGAC contract expires on September 30, 2023, with the option to renew for as long as the HGAC contract is in effect, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with LDV, Inc., for the purchase of a mobile radio vehicle unit, a 2023 Dodge 550 truck, including all needed communication equipment, cabinets, and other accessories. The 9-1-1 mobile radio vehicle will be used by the Department of Disaster Preparedness and Emergency Communications (DPEC) in the Emergency Operations Center (EOC) 9-1-1 Center for mobile radio operations. The mobile unit will be critical in the event of a large-scale emergency, civil unrest, terrorist attack, pandemic, or other event that causes 9-1-1 dispatchers to evacuate the EOC. The cost for the mobile radio unit will be covered under the Urban Area Security Initiative (UASI) 2021 grant funds administered by DPEC. The grant award was previously accepted by the City Council on April 19, 2022.
The Fleet Services Division of the Department of Financial Management researched procurement options for mobile response units and discovered other agencies had completed an open, fair, transparent, and competitive procurement process. The City reviewed the cooperative agreement options and determined that the contract between HGAC and LDV, Inc., provided the best value to the City.
LDV, Inc., was selected based on the best value and competitive pricing for the mobile command unit. LDV, Inc., is a well-known leader in manufacturing...
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