TITLE
Recommendation to authorize City Manager, or designee, to execute all documents necessary to amend Agreement No. 30976 including any necessary subsequent amendments, with Innovative Interfaces Inc., of Emeryville, CA, for providing continued Library Management System services, to increase the annual contract amount by $185,038, with a 15 percent contingency in the annual amount of $27,756, for a total annual amount not to exceed $212,794, and extend the term of the contract to March 31, 2024. (Citywide)
DISCUSSION
City Council approval is requested to amend Agreement No. 30976 with Innovative Interfaces, Inc., to continue providing ongoing licensing, support, hardware, software, cloud backup, and telephone notices/renewal service of the Library Management Systems (LMS) for up to one year.
The LMS is both the enterprise system and public gateway to the majority of Library resources. Core functions of the LMS include maintenance of patron records, circulation records, fines, fees, acquisition funds, and materials purchase tracking. The LMS also serves as the gateway to online databases, newspaper archives, downloadable eBooks/audiobooks, and circulation of technology devices including internet hotspots and chrome books. The public access catalog is the tool for staff, as well as the public, to search for materials, place holds, and check personal library accounts.
On January 20, 2008, the City Council awarded a contract to Innovative Interfaces Inc., as part of its adoption of Resolution No. RES-15-0005 for licensing, support, hardware, software service, and staff training for the LMS. On March 15, 2022, the City Council authorized an agreement with Innovative Interface Inc., to extend the contract for a term of one year. Contract amendments included term extensions, additional necessary software, cloud backup services, and server migration services that have served the Library well.
The Library has moved forward with a Request for Proposals (RFP) as re...
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