Long Beach, CA
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File #: 22-0670    Version: 1 Name: FM - Contract w/Sunward Adventures a Partnership for providing travel services
Type: Contract Status: CCIS
File created: 6/2/2022 In control: City Council
On agenda: 6/21/2022 Final action: 6/21/2022
Title: Recommendation to authorize City Manager, or designee, to execute all documents necessary to amend Contract No. 3160000028 with Sunward Adventures a Partnership, of Riverside, CA, for providing travel services, to increase the contract amount by $160,000, for a revised contract amount not to exceed $1,060,000, and extend the term of the contract to January 31, 2023. (Citywide)
Sponsors: Financial Management
Attachments: 1. 062122-C-7sr
TITLE
Recommendation to authorize City Manager, or designee, to execute all documents necessary to amend Contract No. 3160000028 with Sunward Adventures a Partnership, of Riverside, CA, for providing travel services, to increase the contract amount by $160,000, for a revised contract amount not to exceed $1,060,000, and extend the term of the contract to January 31, 2023. (Citywide)

DISCUSSION
City Council approval is requested to amend Contract No. 3160000028 with Sunward Adventures a Partnership, for providing travel services to employees for official City of Long Beach (City) business travel.

The scope of travel services includes service fees for booking of airfare, lodging, ground transportation, and conferences, and any modifications to the aforementioned. The total past and future expenditures include booking fees of $15 per line item (as described in the table below) and actual travel costs (airfare, room/lodging, ground transportation, conference fee, and modifications).

Scope Unit of Measure Unit Price
Airline Booking Fee Per Booking $15
Lodging Booking Fee Per Room $15
Ground Transportation Reservation Fee Per Reservation $15
Conference Booking Per Booking $15
Travel Modification / Cancellation Request Fee Per Request $15

An Invitation to Bid (ITB) LB16-151 was issued on June 1, 2016, and 4,306 potential bidders specializing in travel agent services were notified of the bid opportunity. Of those bidders, 10 downloaded the ITB via the City electronic bid system. The ITB document was made available from the Purchasing division, located on the 7th floor of the former City Hall building, and the Division’s website at www.longbeach.gov/purchasing . A bid advertisement was issued in the Press Telegram on June 2, 2016. Five bid responses were received on June 22, 2016. Of those five proposers, one was a Minority-owned Business Enterprise (MBE), three were Women-owned Business Enterprises (WBE’s), one was a ce...

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