TITLE
Recommendation to adopt resolution authorizing City Manager, or designee, to execute a contract, and any necessary documents including any necessary subsequent amendments, with Mallory Safety and Supply, LLC, of Longview, Washington, for a cyber security assessment, on the same terms and conditions afforded to the County of Fairfax, Virginia, in a total amount not to exceed $160,933, until the County of Fairfax, Virginia, contract expires on September 30, 2023, with the option to renew for as long as the County of Fairfax, Virginia is in effect, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with Mallory Safety and Supply, LLC (Mallory Safety), for the purchase and delivering of a cyber security assessment. The Long Beach Police Department (LBPD) is looking to improve its cyber security posture. Cyber events could place the department at a disadvantage in its ability to protect life and ensure the safety of community members. The cyber security assessment will identify these vulnerabilities and suggest solutions to remediate information technology security defense gaps and ensure compliance with National Institute of Standards and Technology regulations.
LBPD researched procurement options for public safety and emergency preparedness equipment and related services and discovered other agencies had completed an open, fair, transparent, and competitive procurement process. The City of Long Beach (City) reviewed the contract options and determined that the contract between the County of Fairfax, Virginia, with Mallory Safety provided the best value to the City.
Mallory Safety was selected based on their competitive pricing, service level, and breadth of product offerings. Mallory Safety has partnered with Clear Cloud Solutions, Inc., to provide the technical expertise to complete the requested cyber security assessment for LBPD. Clear Cloud Solution’s approach is founded on their highly relevant project experience, successful past performance, and expertise in delivering similar security systems for local government. Their team of industry experts possesses a vast knowledge of security planning, system design, engineering, and system integration.
The Urban Areas Security Initiative (UASI) grant program provides financial assistance to address the unique multidisciplinary planning, operations, equipment, training, and exercise needs of high-threat, high-density urban areas. It also assists in building and sustaining capabilities to prevent, protect against, respond to, and recover from threats or acts of terrorism. The UASI 2020 grant program will fund this vital cyber security assessment as part of the grant awarded to the City on May 4, 2021.
City Charter Section 1802 provides an alternative procurement method by permitting the City to purchase or otherwise obtain services, supplies, materials, equipment, and labor with other governmental agencies. This alternative procurement method can save time and reduce costs through economies of scale by purchasing under existing contracts from other government agencies on a voluntary and selective basis, when authorized by a Resolution adopted by the City Council.
This matter was reviewed by Deputy City Attorney Arturo D. Sanchez on March 30, 2022, Purchasing Agent Michelle Wilson on March 29, 2022, and by Budget Management Officer Nader Kaamoush on April 8, 2022.
TIMING CONSIDERATIONS
City Council action to adopt a Resolution and award a contract concurrently is requested on May 10, 2022 to ensure the contract is in place expeditiously.
FISCAL IMPACT
The total amount of the contract will not exceed $160,933. The contract costs will be offset by UASI 2020 grant funding that is currently budgeted in the General Grants Fund Group in the Police Department. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. There is no local job impact associated with this recommendation.
SUGGESTED ACTION
Approve recommendation.
BODY
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Respectfully Submitted,
WALLY HEBEISH
CHIEF OF POLICE
LEA D. ERIKSEN
DIRECTOR OF TECHNOLOGY AND INNOVATION
APPROVED:
THOMAS B. MODICA
CITY MANAGER