TITLE
Recommendation to adopt resolution authorizing City Manager, or designee, to execute a contract, and any necessary documents including any necessary amendments, with Prime Government Solutions, of Harrisburg, PA, for the implementation of a legislative management system, on the same terms and conditions afforded to the City of Los Angeles in an amount of $129,404, plus a 15 percent contingency in the amount of $19,411, for a total amount not to exceed $148,815 for the one-year period of October 1, 2021 through September 30, 2022; thereafter, in an annual amount not to exceed $69,830, with annual increases up to 5 percent, until the City of Los Angeles contract expires on July 31, 2023, with the option to renew, for as long as the City of Los Angeles contract is in effect, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with Prime Government Solutions (PrimeGov) for the implementation of a full-service solution that includes hardware, software, agenda and meeting management systems, voting and minutes modules, audio and video streaming, automated indexing capabilities, website design and integration with Council agendas, user training, and 24/7 technical support which meet City needs. In 2004, the Office of the City Clerk implemented Legistar as the City’s legislative management system, after 17 years of use, the Office of the City Clerk is looking to modernize and upgrade the system with a new, integrated, automated, and user-friendly legislative management system. After staff evaluation of features, PrimeGov is best positioned to provide an automated process for agenda item submission, an upgrade to our video streaming capabilities, and an upgrade the Boards and Commission Manager to allow staff to manage all committee tasks efficiently and effectively from a single location.
The Legislative Bureau of the Office of the City Clerk researched procurement options for a Legislative Ma...
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