Long Beach, CA
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File #: 20-0578    Version: 1 Name: DHHS - Clarity Bitfocus to provide HUD-compliant for the HMIS system
Type: Resolution Status: Adopted
File created: 6/4/2020 In control: City Council
On agenda: 6/23/2020 Final action: 6/23/2020
Title: Recommendation to adopt resolution authorizing City Manager, or designee, to execute a contract with Bitfocus, Inc., of Las Vegas, NV, for providing Homeless Management Information System (HMIS), on the same terms and conditions afforded to the Regional Taskforce on the Homeless of San Diego County, in an annual amount not to exceed $250,000, until July 31, 2021; and Authorize City Manager, or designee, to execute all documents necessary to amend the current Munis contract number 31900554 with Wellsky Corporation, for providing HMIS, to increase the contract amount by $75,000, for a not to exceed amount of $174,000, and extend the contract an additional six months to January 31, 2021. (Citywide)
Sponsors: Health and Human Services
Attachments: 1. 062320-C-4sr&att.pdf, 2. RES-20-0073.pdf
Related files: 35628_000, 35568_000
TITLE
Recommendation to adopt resolution authorizing City Manager, or designee, to execute a contract with Bitfocus, Inc., of Las Vegas, NV, for providing Homeless Management Information System (HMIS), on the same terms and conditions afforded to the Regional Taskforce on the Homeless of San Diego County, in an annual amount not to exceed $250,000, until July 31, 2021; and

Authorize City Manager, or designee, to execute all documents necessary to amend the current Munis contract number 31900554 with Wellsky Corporation, for providing HMIS, to increase the contract amount by $75,000, for a not to exceed amount of $174,000, and extend the contract an additional six months to January 31, 2021. (Citywide)

DISCUSSION
City Council approval is requested to enter into a contract with Bitfocus, Inc. (Bitfocus), to provide Homeless Management Information System (HMIS) software to collect client-level data and data on the provision of housing and services for individuals and families experiencing homelessness.

Procurement options were investigated, and it was discovered that several other agencies had completed an open, fair, transparent, and competitive procurement process. The City of Long Beach (City) reviewed several cooperative agreement options for HMIS services negotiated by other public health agencies, including Los Angeles County, Orange County, and the City and County of San Diego. All of the Continuum of Care (CoC) neighbors selected the same vendor, Bitfocus, for superior ratings in key categories such as user experience, data sharing, import, export, performance measurement and reporting, support and customer service, and cost effectiveness. San Diego’s contract was chosen by the City due to their similar size and HMIS operating procedures and requirements.

City Charter 1802 provides an alternate procurement method by permitting the City to purchase or otherwise obtain services, supplies, materials, equipment, and labor with other government agencie...

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