TITLE
Recommendation to adopt Specifications No. PA-01809 and award contract to AirSpace, LLC, for furnishing and delivering Jet “A” Fuel in the annual contract amount of $190,000 for a period of one year, with the option of renewing for two additional one-year periods, at the discretion of the City Manager, with the option of adding expenditures up to 10 percent (or $19,000) above the annual contract amount, if necessary and if funds are available. (Citywide)
DISCUSSION
City Council approval is requested to enter into an annual contract for the purchase of Jet "A" fuel for the police helicopters. The specifications required the selected vendor to deliver fuel to the helicopter via fuel truck, or to allow the helicopter to fuel at the vendor's location.
The City heliport was relocated to the Fire Department Headquarters and Police Heliport at 3205 N. Lakewood Blvd. Currently, the site's lease agreement does not accommodate onsite storage of aviation fuel. With this limitation, to maintain functional operational support and provide a cost-effective alternative, it is recommended to utilize an onsite fuel provider.
The bid was advertised on April 9, 2009, and ten potential bidders specializing in Jet "A" Fuel were notified; two are Woman-owned Business Enterprises (WBEs), one is a Minorityowned Business Enterprises (MBE), two are Small Business Enterprises (SBEs) and three are Long Beach businesses. The bid document was made available from the Purchasing Division, located on the seventh floor of City Hall, and the Division's website at www.lonqbeach.qov/purchasinq. A bid announcement was also included in the Purchasing Division's weekly update on Open Bid Opportunities, which is sent to 30 local, minority and women's business groups. Two bids were received and a public bid opening occurred on April 28, 2009. AirSpace, LLC, of Long Beach, CA (local) is the lowest responsible bidder.
This matter was reviewed by Deputy City Attorney Amy R. Burton on June 4, 2009 ...
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