TITLE
Recommendation to authorize City Manager, or designee, to execute all documents necessary to amend Contract No. 32020 with Sprint Solutions, Inc., and Contract No. 33427 with Verizon Wireless, for providing cellular phone and data services, to increase the annual amount by $400,000 for a revised annual total amount not to exceed $1,175,000; and
Authorize City Manager, or designee, to execute an agreement with T-Mobile USA, including any necessary amendments, for providing cellular phone, data and related services, in an annual amount not to exceed $250,000. (Citywide)
DISCUSSION
The Technology and Innovation Department (TI) is responsible for purchasing and replacing mobile devices, and administering cellular phone service plans and administering data service plans for tablets, laptops, and other devices. For many years, the City has used cellular devices as tools to enhance customer service and improve employee productivity and efficiency.
In 2015, Assembly Bill 953 (AB 953) was approved and requires law enforcement agencies to collect and report stop data. A stop is defined as any detention or search by a peace officer of a person, or any peace officer interaction with a person, in which the peace officer conducts a search, including a consensual search of a person’s body or property in the person’s possession or control. This new legislation requires the Long Beach Police Department (LBPD) to collect stop data beginning January 1, 2019. LBPD estimates the number of annual stops to reach over 700,000. To address the requirements of AB 953, LBPD will be issuing cellular phones to allow police officers to collect the State-mandated data in an expedient and safe manner. The cost of purchasing cellular phones will be handled by LBPD using existing appropriation. Costs for data services are passed to client departments via the TI MOU.
Currently, the City uses four vendors for cellular phone and data services: Verizon Wireless (Verizon), Sprint Solutions, lnc. (Sprint), T-Mobile USA (T-Mobile), and AT&T Mobility (AT&T). All four providers meet the City’s operational and customer service requirements.
In 2010, the City Council adopted Resolution No. 10-0151 to participate in the Western States Contracting Alliance Participating Addendum, State of California Master Service Agreement, as they are extended or renewed, and concurrently, authorized execution of a new agreement with Sprint, in an annual amount not to exceed $445,000, to provide cellular telephone and blackberry services.
On March 18, 2014, the City Council authorized the adoption of Resolution No. 14-0032 to participate in the Western States Contracting Alliance Participating Addendum, State of California Master Service Agreement, as they are extended or renewed, and concurrently, authorized execution of an agreement with Verizon Wireless, in an annual amount not to exceed $250,000, to provide cellular phone and data services. On July 18, 2017, the City Council approved an amendment to increase this contract up to $330,000 annually.
To address the increased service plan costs associated with the new cellular phones for LBPD, a contract amendment is required to increase the Verizon contract by an annual amount of $400,000, for a revised annual aggregate amount not to exceed $730,000. When combined with the Sprint contract authorization of $445,000, the total annual contract will be $1,175,000. As TI currently has an annual budget appropriation of $775,000 for cellular and data services, the additional $400,000 will be needed in FY 19.
In addition to the above contract amendments, the execution of an agreement with T-Mobile is necessary to cover cellular phone, data, and related services, including access to broad cellular phone data services that assist in performing investigations of criminal incidents, in an amount not to exceed $250,000. This amount is based on costs incurred by the LBPD last year and may be requested in a future budget adjustment.
This matter was reviewed by Deputy City Attorney Amy R. Webber on July 24, 2018 and by Budget Management Officer Rhutu Amin Gharib on July 26, 2018.
TIMING CONSIDERATIONS
City Council action is requested on August 14, 2018, to ensure the necessary contract authorizations are in place for LBPD cellular phone and data needs.
FISCAL IMPACT
Total annual expenditures for wireless and cellular technology with Sprint and Verizon Wireless will not exceed $1,175,000 per year. This exceeds Technology and Innovation Department’s current annual appropriation of $775,000. As FY 19 has not yet begun, an appropriation increase of $400,000 in the General Services Fund (IS 385) in the Technology and Innovation Department (TI) will be requested as part of the First Quarter Budget Adjustment Council Letter. Costs for data services are passed to client departments via the TI Department MOU. The City anticipates this additional cost of $400,000 to be covered by potential LBPD budget savings and or citywide revenue. The City will include a structural solution in the FY 20 budget development. There is no local job impact associated with this recommendation.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
LEA D. ERIKSEN
DIRECTOR OF TECHNOLOGY AND INNOVATION
APPROVED:
PATRICK H. WEST
CITY MANAGER