TITLE
Recommendation to adopt Specifications No. R-7039 and award a contract to Exbon Development, Inc., of Garden Grove, CA, for minor repairs and improvements to streets, alleys and publicly-owned properties, in an annual amount not to exceed $9,600,000, for a period of one year, with the option to renew for three additional one-year periods, at the discretion of the City Manager; and, authorize City Manager, or designee, to execute all documents necessary to enter into a contract, including any necessary amendments. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with Exbon Development Inc. (Exbon), for minor improvements to streets, alleys, and publicly-owned properties such as parks, playgrounds, beaches and the Long Beach Airport.
The contract was bid based on an estimated value of work anticipated during the 12-month contract period. This contract allows the City to adjust the quantity of work according to need and budgetary considerations. This is an on-call contract for work to be performed by Exbon per individual work orders issued by the City. Payment will be made based on the amount of work orders issued by the City and fully completed by Exbon within the specified period. Work orders will not exceed $9,600,000 annually.
Work orders will be issued as various City departments identify available funding for repairs and improvements. Through coordination with various departments, the following estimated annual contract needs were used to determine the contract award amount:
Public Works $4,000,000
Airport $2,000,000
Development Services $1,000,000
Gas and Oil $2,000,000
Parks, Recreation and Marine $600,000
Total $9,600,000
The bid was advertised in the Long Beach Press-Telegram on October 11, 2016, and 4,170 potential bidders specializing in minor repair and improvement services were notified of the bid opportunity. Of those bidders, 63 downloaded the bid via the City’s electronic bid system...
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