TITLE
Recommendation to authorize City Manager to increase interim blanket Purchase Order No. POPR11000017 with Azteca Landscape, Inc., Ontario, CA, in the amount of $454,276, bringing the total contract amount not to exceed $541,862, to fund the purchase of landscaping and maintenance services for Queensway Bay. (District 2)
DISCUSSION
This contract is used by the Department of Parks, Recreation and Marine for the purchase of grounds and landscape maintenance services in the Queensway Bay area. Given the high concentration of tourists and conventioneers in the area, the City has identified Queensway Bay as requiring a higher level of grounds and landscape services, similar to a theme park site. This City Council action will ensure the continued service level and quality landscaping expected by local businesses, visitors and conventioneers at the City’s Queensway Bay area.
The current contract with Azteca Landscape, Inc., expired on March 1, 2011, at which time an interim purchase order was issued to enable the continuation of services. A bidding process ensued for a new contract; however, it was determined that a revision to the specifications was necessary to more accurately depict the scope of work, and to expand the pool of bidders. This bidding process is currently underway and approval for the new contract will be presented to the City Council in January 2012. In order to sustain services, additional contract authority in the amount of $454,276 is being requested.
The matter was reviewed by Deputy City Attorney Amy R. Burton on October 12, 2011 and Budget Management Officer Victoria Bell on October 13, 2011.
TIMING CONSIDERATIONS
City Council action is requested on November 1, 2011 to ensure additional funds are added expeditiously and to maintain continuity of services.
FISCAL IMPACT
Of the total increase of $454,276, $228,497 is appropriated in the Rainbow Harbor Fund (TF 411) in the Department of Parks, Recreation and Marine (PR) in FY ...
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