TITLE
Recommendation to authorize City Manager to execute on-call agreements with Environ Architecture, Inc., Gillis & Panichapan Architects, Inc., Gonzalez Goodale Architects, Heery International, Inc., and Westgroup Designs, Inc., for as-needed space planning services in an aggregate total amount not to exceed $700,000 of contract authority for a three-year term, and to execute any necessary amendments to the agreements, relative to extending the terms for up to one additional one-year term, changing the contract dollar amounts, authorizing additional services, if required, within the provisions of the agreements, and adjusting the fee schedules for inflation, all provided that the aggregate total amount of contract authority is not exceeded. (Citywide)
DISCUSSION
Historically, the City of Long Beach has used outside firms on an as-needed basis to provide the City with necessary space planning services for various tenant improvement projects, as the City does not possess the expertise to provide such services. These services will be utilized to address space-planning needs of City departments for planned, as well as unforeseen projects that may arise over the course of the next three to four years. At this time, all prior agreements for these specialized professional services have expired. A Request for Qualifications (RFQ) process was conducted in accordance with Administrative Regulation 8-4, “Selecting Professional Services,” to secure qualified firms.
The RFQ was released on March 10, 2010, using an internal mailing list comprised of previous respondents and firms indicating an interest in being considered and also utilizing Integrated Marketing Systems, a firm that publishes public projects for companies in the space planning industry. Twenty-nine firms submitted proposals for consideration. A City staff review committee evaluated the proposals and determined that the following five firms were best qualified to provide the as-needed specialized pro...
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