TITLE
Recommendation to adopt Plans and Specifications No. R-6785 for the improvement of Walnut Avenue between 3rd Street and 10th Street, award the project to and authorize City Manager to execute all documents necessary to enter into a contract with EBS General Engineering, Inc., in the amount of $945,112, plus a 10 percent contingency of $94,511, for a total of $1,039,623, and to execute any necessary amendments thereto. (District 2)
DISCUSSION
The infrastructure of Walnut Avenue between 3rd Street and 10th Street is in need of rehabilitation (vicinity map attached). The anticipated rehabilitation will consist of replacing damaged curbs, gutters and sidewalks, removing old asphalt and resurfacing the street with rubberized asphalt, reconstructing intersections to accommodate storm drain improvements, installing required accessibility improvements, new pavement markings, traffic striping, and vehicle loop detectors at signalized intersections. The portion of Walnut Avenue from 10th Street to Pacific Coast Highway was completed in April 2009.
City Council's adoption of the plans and specifications and award of the contract to the lowest responsible bidder are being recommended concurrently, in order to expedite implementation of this project. The project was advertised for bids on March 24, 2011, and bids were opened May 11, 2011. In addition to placing an advertisement for bids in the Long Beach Press Telegram, bid documents were made available through the City's weblink at <http://www.PlanetBids.com> in a continuing effort to increase participation of local businesses, Minority Business Enterprises (MBEs), Women Owned Business Enterprises (WBEs), and Disadvantaged Business Enterprises (DBEs). Bid documents were also sent to several trade publications and plan rooms catering to these groups within the construction industry.
For this bid, 509 firms registered on the website and were notified via automatic email notice, including 39 located in Long Beach. Nineteen sets of bid documents were purchased by prospective bidders, and nine bids were received. Of the bidding firms, none are local businesses nor certified MBE and/or WBE. There were no DBE registered firms that submitted bids. EBS General Engineering, Inc., of Corona, California, has been determined to be the lowest responsible bidder.
In accordance with the California Environmental Quality Act, a Categorical Exemption CEP-696-03 has been issued for this project. In addition, a categorical exclusion was secured under the National Environmental Policy Act.
This matter was reviewed by Deputy City Attorney Linda Trang on June 10, 2011 and by Budget Management Officer Victoria Bell on June 14, 2011.
SUSTAINABILITY
The street will be resurfaced with asphalt containing up to 15 percent recycled material, as well as recycled rubber from old tires. It is estimated that up to 3,100 tires will be recycled through the use of rubberized asphalt in this project.
In addition, all of the old asphalt material to be removed under this contract will be recycled into new asphalt or utilized as base material on other street projects. Road base material used on the project will come from recycled concrete, rock, sand, and asphalt, and all concrete work will include recycled waste ash, diverting these materials from our landfills.
TIMING CONSIDERATIONS
City Council action on this matter is requested on July 5, 2011, to authorize commencement of this Public Works project.
FISCAL IMPACT
Sufficient funding for this project is budgeted in the Gas Tax Street Improvement Fund (SR181) in the Department of Public Works (PW). Funding is from State Gasoline Tax and Federal Gasoline Tax. There is no impact to the General Fund. The project will create an estimated ten full-time equivalent (FTE) local jobs.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
MICHAEL P. CONWAY
DIRECTOR OF PUBLIC WORKS
APPROVED:
PATRICK H. WEST
CITY MANAGER