TITLE
Recommendation to authorize City Manager to execute agreements with SIGMAnet and PAETEC, and related financing documents with Banc of America Public Capital Corporation, for telecommunications equipment and licenses in an approximate amount of $852,000, including interest, payable over a four-year period, or $213,000 annually. (Citywide)
DISCUSSION
The Technology Services Department (TSD) is in the process of modernizing the City's telephone and voice mail systems to Voice over Internet Protocol (VoIP) technology. Currently, TSD supports 2,700 VolP devices and 3,300 devices that use traditional phone technology. Transitioning the City's entire phone system to VolP, coupled with the conversion to SIP technology (an Internet protocol commonly used with VolP telephone systems) would be a significant advancement that provides many benefits including:
• Lower ongoing telecommunications service provider costs
• Greater functionality for phone users
• Improved disaster recovery capabilities.
Over the past few years, TSD has standardized on Cisco Systems technologies for our current VolP system. This request is to upgrade our Cisco equipment to support citywide use and enable the City to achieve the benefits identified above.
n April 2010, a Request for Proposals (RFP) for the Cisco unified communications system upgrade was advertised on the City website, notifying 169 potential proposers to secure the most favorable pricing for this acquisition. Of those proposers, 31 downloaded the RFP via the electronic bid system. The RFP document was made available from the Purchasing Division, located on the seventh floor of City Hall, and the Division's website at www.longbeach.gov/purchasing. An RFP announcement was also included in the Purchasing Division's weekly update on Open Bid Opportunities, which is sent to 30 local, minority and women's business groups. In response, we received two proposals. Of the proposers, none were Minority-owned Business Enterpri...
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