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Recommendation to authorize City Manager to execute an amendment to Contract No. 31305 with Compulink Management Center, Inc., dba Laserfiche Solutions Group (LSG), to provide an additional amount not to exceed $200,000 annually through September 2014 to coincide with the term of Contract No. 31305 for software licenses, implementation and support services. (Citywide)
DISCUSSION
In August 2009, the City Council approved a resolution authorizing the City Manager to execute an agreement with Compulink Management Center, Inc., dba Laserfiche Solutions Group, of Long Beach, CA, for the purchase of document management software and implementation services for citywide use. In addition to the software purchase, which will be paid in five annual installments through September 2014, the agreement provided for $100,000 in support services to assist in the migration of imaged documents from existing systems to the Laserfiche system.
During fiscal year 2010, City staff, along with Laserfiche staff, successfully implemented the new system in several City departments including Police, Health (Housing Authority), Development Services, Long Beach Gas and Oil, Financial Management and City Clerk. The Fire Department will begin converting to Laserfiche in January 2011.
The Laserfiche solution has allowed the City to replace multiple imaging systems with a single system that meets our needs while delivering ongoing system support cost savings and productivity improvements afforded by a standardized solution. Acquisition of the system brought advanced functionality through implementation of a web-enabled document imaging and management system. City services benefit from the automation and simplification of tasks related to the capture and management of documents and electronic files.
In order to leverage the City’s initial investment in the Laserfiche system and capitalize on its benefits, staff is requesting additional funding for implementation and support servic...
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