TITLE
Recommendation to adopt Plans and Specifications No. R-6869 for the improvement of Naples Island Soil Anchors, Phase VII, in the City of Long Beach, and award the contract to and authorize the City Manager to execute the contract with G.B. Cooke, Inc., in an estimated amount of $539,100, plus a 15 percent contingency amount of $80,865, if necessary, for a total of $619,965 and any amendments thereto. (District 3)
DISCUSSION
The existing tie-rods supporting the Naples Island seawall have deteriorated resulting in instability of the area behind the seawall. The required repair work includes the installation of 65 soil anchors, which will replace the existing tie-rods and stabilize the adjoining property, temporary relocation of existing floating docks, and miscellaneous concrete seawall repair work. This project has been coordinated with the Naples Improvement Association.
City Council's adoption of the plans and specifications and award of the contract to the lowest responsible bidder are being recommended concurrently in order to expedite implementation of this project. The project was advertised for bids on November 22, 2010 and bids were opened on December 16, 2010. In addition to placing an advertisement for bids in the Long Beach Press Telegram, bid documents were made available through the City's weblink at, http://www.PlanetBids.com <http://www.planetbids.com/> in a continuing effort to increase participation of local businesses, Minority Business Enterprises (MBEs), Women Owned Business Enterprises (WBEs), and Disadvantaged Business Enterprises (DBEs). Bid documents were also sent to several trade publications and plan rooms catering to these groups within the construction industry.
For this bid, 470 firms registered on the website were notified via automatic email notice including 47 located in Long Beach. Seventeen sets of bid documents were purchased by prospective bidders, and three bids were received. Of the bidding firms, none are a local business, MBE or WBE. There were no DBE registered firms that submitted bids. G.B. Cooke, Inc. of Azusa, California, has been determined to be the lowest responsible bidder.
In accordance with the California Environmental Quality Act, Categorical Exemption CEP 50-10 has been issued for this project.
This matter was reviewed by Deputy City Attorney Linda Trang on December 21, 2010 and by Budget Management Officer Victoria Bell on December 27, 2010.
SUSTAINABILITY
The project has been designed to minimize disruption to the private residences and public by installing the soil anchors from the waterside.
TIMING CONSIDERATIONS
City Council action on this matter is requested on January 18, 2011, to authorize commencement of this Public Works project. The California Coastal Commission requires the project be complete by April 15, 2011. Construction is anticipated to begin in January 2011 and should take approximately 60 working days to complete.
FISCAL IMPACT
Sufficient funds for this project are budgeted in the Tidelands Operating Fund (TF 401) in the Department of Public Works (PW). There is no impact to the General Fund. This project will create an estimated 11 full-time equivalent (FTE) jobs.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
MICHAEL P. CONWAY
DIRECTOR OF PUBLIC WORKS
APPROVED:
PATRICK H. WEST
CITY MANAGER